Facilities & Maintenance Administrator - In-Office

Premier Housing Management; Saint Paul (MN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Company-paid life insurance and AD&D

Short-term and long-term disability

401(k) retirement plan

Paid time off and holidays

Job summary

Premier Housing Management, Saint Paul, MN, is seeking a Maintenance Administrator to support corporate and site maintenance operations. The role focuses on administrative duties, coordination of maintenance activities, and collaboration with PCS and property management teams.

In-office, full-time, exempt position with a salary of $50,000–$60,000. The role requires experience in property management or maintenance, proficiency in MS Office and Yardi/ADP, and the ability to manage multiple

Qualifications

• Four years’ experience working in a property management or maintenance/facilities field preferred.
• Experience with Microsoft Word, Excel, Outlook, and Adobe required.
• Experience with YARDI and ADP preferred.
• Ability to manage multiple projects with limited supervision.
• Excellent organizational, analytical and time management skills.
• Strong attention to detail.
• Excellent verbal, written and interpersonal communication skills.
• Ability and willingness to travel to multiple locations as necessary with your own transportation.

Responsibilities

• Coordinates training, onboarding and Yardi set up for Facility Technicians.
• Schedules roving Technicians as needed.
• Schedules on call rotation for Facility Technicians.
• Coordinates and schedules staffing levels for special projects and inspections.
• Assists in setting up Preventative Maintenance schedules.
• Provide data collection and reporting for facilities.
• Recommend and assist with development of procedures to enhance departmental workflow.
• Acts as a liaison between operations staff and the site employees.
• Establishes 3rd party relationships and contracts.
• Manages on-call and after hours services
• Accounting invoicing for the department
• Fosters a positive and collaborative relationship with residents, property managers and associated agencies.
• Advises regional staff regarding facilities issues and personnel staff concerns.
• Communicates with other departments and within the department regarding project requirements, timelines, and project-related information.
• Facilitates resolution of project issues and roadblocks.Provide support to the property management department.
• Keeps property information up to date.
• Provide operational work coordination to PCS, including lawn, snow and painting needs.
• Manages timecards for PCS employees.

Skills

Time management

Organizational skills

Attention to detail

Verbal and written communication

Multitasking

Travel willingness

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe

YARDI

ADP

Job description

Premier Housing Management, Saint Paul, MN, is seeking a Maintenance Administrator to support corporate and site maintenance operations. The role focuses on administrative duties, coordination of maintenance activities, and collaboration with PCS and property management teams.

In-office, full-time, exempt position with a salary of $50,000–$60,000. The role requires experience in property management or maintenance, proficiency in MS Office and Yardi/ADP, and the ability to manage multiple