Facilities & Mailroom Specialist (Office Ops)

Desertbreeze Management; Aliso Viejo (CA); On-site; USD 23,866 - 33,992; Full time

Job summary

Seabreeze Management is seeking a Mailroom and Facilities Coordinator in Aliso Viejo, CA. The role encompasses maintaining an organized mailroom and supporting office facilities, with emphasis on vendor coordination, equipment use, and customer service to internal clients and vendors.

The position requires attention to detail, strong communication, and the ability to manage multiple tasks in a professional office environment; standard hours are 8am–5pm, with overtime as needed.

Qualifications

• Postage and copier equipment knowledge required.
• Print production and mailroom knowledge required.
• Ability to define problems, collect data, establish facts, draw conclusions.
• Detail-oriented with strong task management.
• Strong time-management and prioritization skills.
• 1–2 years of corporate office experience.
• Valid California Driver’s License and auto insurance.

Responsibilities

• Process incoming/outgoing mail, deliver packages, and handle postage.
• Operate mailroom equipment and coordinate with vendors on jams or service concerns.
• Prepare mailings and coordinate with 3rd party print vendor.
• Distribute and process documents (scan/copy/label/post).
• Train staff on basic office equipment usage as needed.
• Support revenue capture via software and manual tracking.
• Perform daily office/facility inspections and coordinate with vendors.
• Assist with office moves and inventory of supplies and keys.
• Ensure compliance with safety and facility policies.

Job description

Seabreeze Management is seeking a Mailroom and Facilities Coordinator in Aliso Viejo, CA. The role encompasses maintaining an organized mailroom and supporting office facilities, with emphasis on vendor coordination, equipment use, and customer service to internal clients and vendors.

The position requires attention to detail, strong communication, and the ability to manage multiple tasks in a professional office environment; standard hours are 8am–5pm, with overtime as needed.