Client Services & Facilities Specialist

Opensity Solutions; San Jose (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity is seeking a Facilities/Office Services Associate in San Jose, CA to handle mail, reception, copy, and hospitality tasks with a friendly, professional approach.

The role supports daily office operations, ensures conference rooms and common areas are organized, and collaborates with teams to meet client service standards. The position offers Monday–Friday hours, a pay range of $20–$25 per hour, and comprehensive benefits.

Qualifications

• Minimum of 1 year of experience in customer service.
• High School Diploma or GED.
• Ability to multitask with attention to detail.
• Ability to lift or move 40 lbs or greater.
• Ability to walk, bend, kneel, stand, or sit for extended periods.
• Preferred Shift: 9:00 AM – 6:00 PM; flexible based on business needs.

Responsibilities

• Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule (this includes digital mail procedures).
• Copy Services includes accurately producing copy, print, and scan projects per written instructions.
• Reception includes answering incoming telephone calls and routing to the appropriate person, and greeting and announcing visitors in a friendly and professional manner.
• Hospitality Services includes coordination and upkeep of client conference rooms, guest offices, common areas, and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies, and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
• Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance.
• Facilities Services may include hanging pictures, small office moves, cleaning services, and communication with key client contacts regarding building/equipment concerns.
• Ability to learn records management and reporting tools

Skills

Customer service

Multitasking

Attention to detail

Lifting 40 lbs

Professionalism

Education

High School Diploma or GED

Job description

Opensity is seeking a Facilities/Office Services Associate in San Jose, CA to handle mail, reception, copy, and hospitality tasks with a friendly, professional approach.

The role supports daily office operations, ensures conference rooms and common areas are organized, and collaborates with teams to meet client service standards. The position offers Monday–Friday hours, a pay range of $20–$25 per hour, and comprehensive benefits.