Facilities & Grounds Administrative Specialist

Paramus Public Schools; United States; On-site; USD 47,000 - 58,000; Full time

Job summary

Paramus Public Schools is seeking an Administrative Assistant for the Buildings and Grounds department for a 12-month, full-time role. This position provides clerical support, manages service requests, coordinates with vendors, and processes invoices and purchase orders.

The role requires strong organization, communication, and ability to multi-task in a busy district environment. Starting salary is $52,507 with placement on the salary guide based on experience and qualifications.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of administrative or office experience preferred, preferably in facilities or school district environment.

Responsibilities

• Performs tasks efficiently, confidently, ethically, professionally, and effectively.
• Spearheads projects to improve efficiency and keep tasks on track.
• Multi-task with strong organizational and time management skills to meet deadlines.
• Learn and apply new skills through professional development and training.
• Prepare reports and financial data.
• Drafts and types memos, email correspondence, forms, and other materials.
• Manage daily office operations, screening and routing communications.
• Answer calls, schedule appointments, arrange travel, and explain policies and procedures.
• Log requests in FMX scheduling software and coordinate coverage for needs.
• Schedule meetings for staff and vendors.
• Familiar with accounting software; CSI preferred.

Skills

Multi-tasking

Time management

Communication

Memos & emails

Education

High school diploma or equivalent

3 years administrative or office experience

Tools

FMX scheduling software

FMX maintenance software

CSI accounting software

Job description

Paramus Public Schools is seeking an Administrative Assistant for the Buildings and Grounds department for a 12-month, full-time role. This position provides clerical support, manages service requests, coordinates with vendors, and processes invoices and purchase orders.

The role requires strong organization, communication, and ability to multi-task in a busy district environment. Starting salary is $52,507 with placement on the salary guide based on experience and qualifications.