Facilities Administrative Secretary – Buildings & Grounds

District-Wide; Penns Grove (NJ); On-site; USD 56,000 - 58,000; Full time

Job summary

Penns Grove - Carneys Point Regional SD District-Wide seeks a Buildings and Grounds Secretary to support district facilities operations from the Penns Grove offices. The role requires strong secretarial skills, confidentiality, and proficiency with MS Office, Google Workspace, and district software.

The position is full-time with a salary range of $56,000–$58,000 per year under the negotiated contract, and requires bilingual Spanish skills, plus ability to travel between buildings for

Qualifications

• High school diploma or equivalent; post-high school business or secretarial training preferred.
• Post-high school training in secretarial procedures and office technology operations preferred.
• Bilingual in Spanish preferred.
• Experience working within a public school system preferred.
• Ability to maintain confidentiality of highly sensitive information with professionalism.
• Proficient with Microsoft Office Suite (Word/Excel), Google Workspace, and district software (Frontline, Genesis, Transfinder).
• Ability to work with limited supervision and exercise independent judgment.

Responsibilities

• Performs general office and clerical duties including answering phones, directing calls, emails, mail, and memos.
• Monitors staff absences and personal day requests; arranges substitute coverage.
• Tracks overtime and coordinates with Payroll.
• Assists with scheduling meetings for maintenance leaders.
• Maintains inventory and prepares shoe reimbursements paperwork.
• Prepares and tracks purchase orders and reconciles budget records.

Skills

Bilingual in Spanish

Customer-oriented

Excellent organizational skills

Education

High school diploma or equivalent

Post-high school secretarial training

Tools

Microsoft Office Suite

Google Workspace

Frontline

Genesis

Transfinder

Job description

Penns Grove - Carneys Point Regional SD District-Wide seeks a Buildings and Grounds Secretary to support district facilities operations from the Penns Grove offices. The role requires strong secretarial skills, confidentiality, and proficiency with MS Office, Google Workspace, and district software.

The position is full-time with a salary range of $56,000–$58,000 per year under the negotiated contract, and requires bilingual Spanish skills, plus ability to travel between buildings for