Facilities & GIS Documentation Specialist

Friedrich-Alexander-Universität Erlangen-Nürnberg (FAU); Boca Raton (FL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Excellent benefit packages

State retirement options

Public Service Loan Forgiveness PSLF

Job summary

Florida Atlantic University is seeking a Facilities Documentation Associate in Boca Raton, FL. The role maintains and interprets facilities and utility records across campuses, ensuring alignment with drawings and turnover documentation.

It supports GIS, space data, and infrastructure systems and collaborates with Design and Construction Services and Operations staff. Minimum qualifications include an associate degree in a technical field or equivalent with relevant drafting/records experience.

Qualifications

• Associate degree in drafting, engineering technology, facilities management, GIS, construction technology, or a related technical field and three (3) years of progressively responsible experience in facilities documentation, infrastructure records, civil/utility drafting, or a closely related technical area OR
• High school diploma or equivalent and five (5) years of progressively responsible experience in facilities, infrastructure documentation, drafting, or related technical work demonstrating applied knowledge of civil and utility documentation.
• Experience maintaining or updating facilities, infrastructure, utility, or architectural documentation using AutoCAD.

Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across all University campuses and sites.
• Maintain authoritative infrastructure documentation, including civil, utility, and facilities records, ensuring consistency with approved record drawings, as-builtandfinal construction turnoverdocumentation, and institutional standards.
• Provide technical support for the interpretation and documentation of civil engineeringdrawings,infrastructuredocumentationand facilities drawings, including site, utility, andbuildingfloor plans.
• Capture, validateand document infrastructureand spatialchanges resulting from capital projects, renovations, and maintenance activities,including review of final construction documentation and equipment schedules,to ensure institutional records remain current and complete.
• Identify and coordinate resolution of discrepancies between legacy documentation, submitted records, and field conditions in collaboration with appropriate technical units.
• Maintain and update facilities and infrastructure documentation and prepare associated documentation for integration into GIS, space inventory, and related facilities systems.
• Work collaboratively with theGIS & Space Data Specialistand coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation required for accurate recordkeeping.
• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records.
• Perform other job-related duties as assigned in support ofspatialfacilitiesandinfrastructuredocumentation function.

Skills

Facilities documentation

GIS

Drafting

Record interpretation

Education

Associate degree in a technical field

High school diploma with experience

Tools

AutoCAD

Job description

Florida Atlantic University is seeking a Facilities Documentation Associate in Boca Raton, FL. The role maintains and interprets facilities and utility records across campuses, ensuring alignment with drawings and turnover documentation.

It supports GIS, space data, and infrastructure systems and collaborates with Design and Construction Services and Operations staff. Minimum qualifications include an associate degree in a technical field or equivalent with relevant drafting/records experience.