Facilities Documentation & GIS Data Specialist

Florida Atlantic University; Town of Florida (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision insurance

Life Insurance

Paid time off

Job summary

Florida Atlantic University is seeking a Facilities Documentation Associate to maintain and improve university-wide infrastructure records, including civil, utility, and facilities drawings. The role ensures alignment with record drawings, as-builts, and turnover documentation across campuses, contributing to asset stewardship and regulatory readiness.

The successful candidate will collaborate with Design and Construction Services, Operations & Maintenance, and GIS teams, applying AutoCAD skills

Qualifications

• Associate degree or equivalent with 3+ years in facilities documentation or related field.
• HS diploma with 5 years of experience in facilities documentation, drafting, or related technical work.
• Experience maintaining or updating documentation using AutoCAD.

Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records across campuses.
• Maintain authoritative infrastructure documentation aligned with record drawings and turnover docs.
• Provide technical support for interpretation of civil engineering drawings and infrastructure documentation.
• Capture and document changes from capital projects and maintenance to keep records current.
• Identify and coordinate resolution of discrepancies between legacy docs and field conditions.
• Update facilities documentation for integration into GIS, space inventory, and related systems.
• Collaborate with GIS & Space Data Specialist and other units to obtain required documentation.
• Support internal reviews, audits, and information requests related to records.

Skills

AutoCAD

Record documentation

Field verification

Documentation accuracy

Education

Associate degree in drafting, engineering technology, facilities management, GIS, construction technology

High school diploma + 5 years of related experience

Tools

AutoCAD

Job description

Florida Atlantic University is seeking a Facilities Documentation Associate to maintain and improve university-wide infrastructure records, including civil, utility, and facilities drawings. The role ensures alignment with record drawings, as-builts, and turnover documentation across campuses, contributing to asset stewardship and regulatory readiness.

The successful candidate will collaborate with Design and Construction Services, Operations & Maintenance, and GIS teams, applying AutoCAD skills