Facilities Documentation Associate

Florida Atlantic University; Town of Florida (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision insurance

Life Insurance

Paid time off

Job summary

Florida Atlantic University is seeking a Facilities Documentation Associate to maintain and improve university-wide infrastructure records, including civil, utility, and facilities drawings. The role ensures alignment with record drawings, as-builts, and turnover documentation across campuses, contributing to asset stewardship and regulatory readiness.

The successful candidate will collaborate with Design and Construction Services, Operations & Maintenance, and GIS teams, applying AutoCAD skills

Qualifications

• Associate degree or equivalent with 3+ years in facilities documentation or related field.
• HS diploma with 5 years of experience in facilities documentation, drafting, or related technical work.
• Experience maintaining or updating documentation using AutoCAD.

Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records across campuses.
• Maintain authoritative infrastructure documentation aligned with record drawings and turnover docs.
• Provide technical support for interpretation of civil engineering drawings and infrastructure documentation.
• Capture and document changes from capital projects and maintenance to keep records current.
• Identify and coordinate resolution of discrepancies between legacy docs and field conditions.
• Update facilities documentation for integration into GIS, space inventory, and related systems.
• Collaborate with GIS & Space Data Specialist and other units to obtain required documentation.
• Support internal reviews, audits, and information requests related to records.

Skills

AutoCAD

Record documentation

Field verification

Documentation accuracy

Education

Associate degree in drafting, engineering technology, facilities management, GIS, construction technology

High school diploma + 5 years of related experience

Tools

AutoCAD

Job description

Position Summary:

Florida Atlantic University is seeking a Facilities Documentation Associate -

Boca Raton, FL.

The Facilities Documentation Associate reports to the GIS & Space Data Specialist, the Facilities Documentation Associate serves all University campuses and sites.

This position focuses on the technical review and documentation of civil, utility, and facilities information – including record drawings, as-builts, final construction turnover documentation, and infrastructure asset changes, to ensure that institutional mapping and documentation repositories remain complete, accurate, and current. The role supports updates resulting from both capital projects and operations and maintenance activities and works collaboratively with Design and Construction Services and Operations and Maintenance staff to obtain required technical information for documentation purposes.

The Facilities Documentation Associate plays a key role in maintaining reliable facilities and infrastructure records that support planning, maintenance, compliance, and long-term asset stewardship.

This position is designated as essential personnel.

DUTIES AND RESPONSIBILITIES:

Key Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across all University campuses and sites.
• Maintain authoritative infrastructure documentation, including civil, utility, and facilities records, ensuring consistency with approved record drawings, as-builts, final construction turnover documentation, and institutional standards.
• Provide technical support for the interpretation and documentation of civil engineeringdrawings,infrastructuredocumentationand facilities drawings, including site, utility, andbuildingfloor plans.
• Capture, validateand document infrastructureand spatialchanges resulting from capital projects, renovations, and maintenance activities,including review of final construction documentation and equipment schedules,to ensure institutional records remain current and complete.
• Identify and coordinate resolution of discrepancies between legacy documentation, submitted records, and field conditions in collaboration with appropriate technical units.
• Maintain and update facilities and infrastructure documentation and prepare associated documentation for integration into GIS, space inventory, and related facilities systems.
• Work collaboratively with theGIS & Space Data Specialistand coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation required for accurate recordkeeping.
• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records.
• Perform other job-related duties as assigned in support ofspatialfacilitiesandinfrastructuredocumentation function.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Qualifications:

• Associate degree in drafting, engineering technology, facilities management, GIS,construction technology, or a related technical field and three (3) years of progressively responsible experience in facilities documentation, infrastructure records, civil/utility drafting, or a closely related technical area OR
• High school diploma or equivalent and five (5) years of progressively responsible experience in facilities, infrastructure documentation, drafting, or related technical work demonstrating applied knowledge of civil and utility documentation.
• Experience maintaining or updating facilities, infrastructure, utility, or architectural documentation using AutoCAD.

Preferred Qualifications:

• Experience in higher education, campus environments, or multi-site facilities portfolios.
• Familiarity with utilities, site infrastructure, or facilities asset management.
• Experience supporting documentation activities across both capital projects and maintenance operations.
• Familiarity with facilities mapping or spatial documentation systems is desirable; training may be required to support coordination with GIS, space data and facilities management systems.

Physical Requirements:

• Ability to move throughout campus and University for site and field visits, and surveys.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Technical Knowledge

• Utility documentation practices, infrastructure record standards, and campus utility systems sufficient to interpret and maintain facilities and infrastructure records.
• Facilities and infrastructure documentation management practices, including record maintenance, version control, and documentation lifecycle processes.
• Civil engineering and utility drawing conventions.
• As-built, record drawing and construction turnover standards.
• Building floor plans and related facilities drawings.
• Asset documentation and lifecycle awareness.

Technical Skills

• Proficiency in AutoCAD sufficient to interpret, update, maintain, and revise facilities and infrastructure documentation based on approved record drawings, as-built documentation, and field verification activities.
• Ability to translate engineering documentation into structured spatial and asset records.
• Ability to conduct field verification activities, including site observations, photographic documentation, and comparison of field conditions with existing records.
• Strong attention to technical detail and documentation accuracy.

Analytical & Coordination Skills

• Ability to identify inconsistencies across documentation sources.
• Clear communication with technical and non-technical stakeholders.
• Methodical recordkeeping and version control practices.

Salary:

$60,000.00 to $65,000.00 per year

College or Department:

Facilities Management: Design and Construction

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2026-10-28

Special Instructions to Applicant:

This position does not offer any employment-based immigration sponsorship now or in the future. Unrestricted work authorization required at all times.

APPLICATION DOCUMENTS REQUIRED:

• Resume
• Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.