Administrative Coordinator for Center Programs

MaineGuide; Northern (KY); Hybrid; USD 28,000 - 29,000; Full time

Job summary

Colby College's Center for Small Town Jewish Life seeks an Administrative Assistant to provide comprehensive administrative and operational support, including scheduling, travel, purchasing, financial transactions, events and records management.

Reporting to the Operations Manager, the role collaborates with Center staff, College partners, vendors, and community members, handling confidential information and managing multiple priorities in a dynamic environment.

Qualifications

• High school diploma or equivalent required; additional professional coursework preferred.
• Three or more years of administrative, office, program, or related professional support experience.
• Experience coordinating multiple administrative activities, projects, or events.
• Experience using office technology, databases, spreadsheets, and electronic recordkeeping systems.

Responsibilities

• Provide day-to-day administrative support for Center leadership and staff, including calendar management and meeting scheduling.
• Coordinate travel arrangements, itineraries, and related logistics for staff and guests.
• Maintain organized electronic and physical files and records.
• Coordinate office and program supply purchasing and track related expenses.
• Process invoices, reimbursements, and routine financial documentation.

Skills

Administrative experience

Organizational skills

Multitasking

Microsoft Office

Google Workspace

Data entry

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

Colby College's Center for Small Town Jewish Life seeks an Administrative Assistant to provide comprehensive administrative and operational support, including scheduling, travel, purchasing, financial transactions, events and records management.

Reporting to the Operations Manager, the role collaborates with Center staff, College partners, vendors, and community members, handling confidential information and managing multiple priorities in a dynamic environment.