Accounting Specialist/Accounting Assistant

Nex-Tech Classifieds; Colby (KS); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Relocation assistance up to $2,000

Job summary

Colby Community College in Colby, KS, invites applications for a full-time Accounting Specialist - Accounts Payable or Accounting Assistant - Accounts Payable to support daily AP operations.

The college offers health, dental, and vision plans, plus relocation assistance up to $2,000. Qualifications vary by track, including degree/experience requirements and AP proficiency.

Qualifications

• Associate degree or two years of directly related experience is required.
• Bachelor's degree preferred.
• Experience working in accounts payable and processing invoices, purchase orders, and expense reports; knowledge of W-9s and 1099s is included.

Responsibilities

• Assist with daily operations of the college's accounts payable function.
• Process invoices, purchase orders, and expense reports.
• Ensure timely and accurate payments to vendors and service providers.
• Maintain vendor records and ensure regulatory documentation compliance (W-9, 1099).
• Assist in year-end closing entries and related AP tasks.
• Monitor spending trends and support cost-control efforts.

Skills

Accounts payable experience

Attention to detail

Education

Associate degree or two years related experience

Bachelor's degree preferred

High school diploma or GED (Assistant track)

Tools

W-9 / 1099 processing

Job description

Accounting Specialist/Accounting Assistant

Colby Community College (CCC) invites applications for a full-time Accounting Specialist - Accounts Payable or an Accounting Assistant - Accounts Payable to assist with the daily operations of the College's accounts payable function.

The College has one vacancy and will fill the position either at the Accounting Specialist or the Accounting Assistant level based on the qualifications, education and experience of the selected candidate.

SALARY RANGE

The compensation package for this full-time, hourly position will depend on the level it is filled at:

• The salary range for the Accounting Specialist is $21.00 - 22.50
• The salary range for the Accounting Assistant is $19.00 - $20.50

The selected candidate will also be eligible to participate in the College's health, dental, and vision plan, as well as the State of Kansas KPERS retirement system. This position is also eligible for relocation/moving expenses up to $2,000.

QUALIFICATIONS

To qualify for the Accounting Specialist:

• Associate degree or two years of directly related experience is required.
• Bachelor's degree preferred.
• Experience working in accounts payable and processing invoices, purchase orders, and expense reports and working with W-9's and 1099.

To qualify for the Accounting Assistant:

• High school diploma or GED.
• At least 6 months of experience in finance/accounting is preferred.
• Manage and process all accounts payable transactions, ensuring timely and accurate payments to vendors, contractors, and service providers.
• Review invoices, purchase orders, and expense reports for accuracy, proper coding, and approval authorization.
• Maintain vendor records and ensure compliance with W-9, 1099, and other regulatory documentation requirements.
• Ensure compliance with College financial policies, internal controls, and applicable state and federal regulations.
• Maintain accurate documentation for audits and assist auditors during annual reviews.
• Prepare and process year-end closing entries and tasks related to accounts payable.
• Monitor spending trends and identify opportunities to improve efficiency and cost control.
• Support training for faculty and staff on expense reporting and procurement procedures.
• Assist in tracking of all fixed assets activity
• Reviews and processes all accounts payable transactions to ensure timely, accurate payments.
• Reviews invoices, purchase orders, and expense reports for accuracy, proper coding and approval authorization
• Reviews accounts payable transactions and resolves discrepancies promptly and elevates more complex issues
• Reviews aging reports and manages payment schedules
• Assists in implementing and maintaining electronic payment and recordkeeping systems
• Collaborates with auditors, vendors, and other external parties to resolve payment or compliance issues.

Why Work at Colby Community College?

Colby Community College is known for its strong student outcomes, supportive campus culture, and commitment to hands‑on learning. The college consistently ranks among the top community colleges in Kansas for graduation and retention rates, reflecting its focus on student success and personalized education.

Employees at Colby Community College enjoy:

• A close-knit campus where staff and faculty work collaboratively
• A student‑centered mission with a strong emphasis on mentorship
• Modern facilities and continued investment in campus improvements
• A supportive leadership team and stable institutional environment
• The opportunity to make a direct impact on students’ lives and careers
• At Colby, coaches and staff are more than employees—they are mentors, leaders, and key contributors to a campus community that values hard work, character, and achievement.

Our vision is to be a national leader in academic and student success to transform the lives in the communities we serve.

To learn more about our amazing college, please visitcolbycc.edu.

Why Colby?

Located on the High Plains of northwest Kansas, Colby is known as the“Oasis on the Plains,” a friendly, safe, and affordable community where people know their neighbors and support their local teams.

• Short commutes and low cost of living.
• Community events and festivals throughout the year.
• Outdoor recreation and wide‑open spaces.
• A family‑friendly environment with strong local pride.
• Local amenities include parks, an aquatic center, a community event center, and year‑round activities for residents of all ages.
  

Colby offers the ideal setting for someone who valuescommunity connection, western heritage, and a slower pace of lifewithout sacrificing professional impact.

To learn more about Colby, please visitoasisontheplains.com.

Additional Information

Colby Community College provides equality of opportunity to its applicants for admission, enrolled students, graduates, and employees. The College does not discriminate with respect to hiring, continuation of employment, promotion, tenure, other employment practices, application for admission, or career services and placement on the basis of race, color, gender, age, disability, national origin or ancestry, sexual orientation, or religion. For inquiries regarding the nondiscrimination policies: Human Resources Office, 1255 South Range Ave., Colby, KS 67701. [phone]. hr(at)colbycc.edu

Candidates who identify as a qualified person with a disability under the Americans with Disabilities Act and would like to request accommodations should contact Human Resources.

The successful candidate for this position will be subject to a pre‑employment background check.