Administrative Assistant for Community Programs & Events

Colby College; United States; On-site; USD 28,000 - 29,000; Full time

Job summary

Colby College is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Center for Small Town Jewish Life. You will manage calendars, travel, purchasing, records, and events, while coordinating with staff, vendors, and community partners to ensure smooth day-to-day operations.

The role emphasizes confidentiality, multi-priority management, and collaborative teamwork in a dynamic environment on Colby’s campus.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• Three or more years of administrative, office, program, or related professional support experience.
• Experience coordinating multiple administrative activities, projects, or events.
• Experience using office technology, databases, spreadsheets, and electronic recordkeeping systems.
• Strong organizational and time management skills with excellent attention to detail.
• Effective written, verbal, interpersonal, and customer service skills.
• Ability to manage multiple priorities, work independently, exercise sound judgment, and adapt to changing needs.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, Google Workspace, and other administrative systems, with basic financial skills and the ability to learn new technologies.

Responsibilities

• Provide day-to-day administrative support for Center leadership and staff, including calendar management and travel arrangements.
• Process invoices, reimbursements, purchasing transactions, and other routine financial documentation.
• Coordinate event logistics for Center programs and events.
• Enter, maintain, and retrieve information in databases and records systems.
• Collaborate with College departments to facilitate scheduling, purchasing, and facilities requests.

Skills

Organizational skills

Time management

Written and verbal communication

Customer service

Discretion and confidentiality

Multitasking

Learn new technologies

Microsoft Office

Google Workspace

Education

High school diploma or equivalent

Post-secondary education or professional coursework preferred

Tools

Microsoft Office

Google Workspace

Job description

Colby College is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Center for Small Town Jewish Life. You will manage calendars, travel, purchasing, records, and events, while coordinating with staff, vendors, and community partners to ensure smooth day-to-day operations.

The role emphasizes confidentiality, multi-priority management, and collaborative teamwork in a dynamic environment on Colby’s campus.