Administrative Assistant — Center Programs

Colby College; Benton (ME); On-site; USD 28,000 - 29,000; Full time

Job summary

Colby College’s Center for Small Town Jewish Life seeks an Administrative Assistant to provide essential administrative and operational support, helping ensure smooth day-to-day activities and programs. Reporting to the Operations Manager, you will handle scheduling, travel, purchasing, events, records management, and general office duties.

You will collaborate with Center staff and partners across the College, manage confidential information, and adapt to a dynamic environment with competing

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• Three or more years of administrative, office, program, or related support experience.
• Experience coordinating multiple activities, projects, or events.
• Experience using office technology, databases, and electronic recordkeeping systems.

Responsibilities

• Provide day-to-day administrative support for Center leadership and staff, including calendar management and meeting scheduling.
• Coordinate travel arrangements, itineraries, accommodations, and related logistics for staff and guests.
• Maintain organized electronic and physical files and records.
• Coordinate purchasing and supply management for the Center.
• Submit and track facilities work orders and other routine office needs.
• Process invoices and reimbursements in line with College procedures.
• Support event logistics for Center programs and events, including scheduling and registrations.
• Utilize College systems to manage databases and records; learn new technologies as needed.

Skills

Organizational skills

Written and verbal communication

Multitasking

Discretion and confidentiality

Office software proficiency

Education

High school diploma or equivalent

Post-secondary coursework preferred

Tools

Microsoft Office

Google Workspace

Job description

Colby College’s Center for Small Town Jewish Life seeks an Administrative Assistant to provide essential administrative and operational support, helping ensure smooth day-to-day activities and programs. Reporting to the Operations Manager, you will handle scheduling, travel, purchasing, events, records management, and general office duties.

You will collaborate with Center staff and partners across the College, manage confidential information, and adapt to a dynamic environment with competing