Facilities Finance & Administration Leader

Museum-of-Fine-Art; Boston (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

The Museum of Fine Arts (MFA) in Boston seeks an Assistant Director of Finance & Administration to lead the Facilities Department's financial operations and budget management. This role partners with Facilities leadership, Finance, Procurement, Capital Projects, Campus Planning, and external vendors to ensure accountability, transparency, and efficient resource use.

The ideal candidate combines strong financial analysis with operational and administrative expertise, translating complex data into

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Construction Management, Facilities Management, or a related field required.
• Master's degree, CPA, CMA, MBA, or related professional certification preferred.
• Seven to ten years of progressively responsible experience in financial management, budgeting, administration, or business operations.
• Experience managing operating and capital budgets in a complex facilities setting, higher education, healthcare, cultural institution, or non-profit environment preferred.
• Advanced Excel and financial modeling capabilities; experience with ERP and work order/facilities systems.

Responsibilities

• Lead the development, administration, and monitoring of the Facilities Department's annual operating budget.
• Coordinate preparation of operating forecasts, variance analyses, and financial projections.
• Monitor departmental expenditures and commitments to ensure alignment with approved budgets.
• Prepare monthly, quarterly, and annual financial reports for Facilities leadership and Finance.
• Analyze spending trends and identify opportunities for cost containment and operational efficiencies.
• Support long-range facilities financial planning and lifecycle asset investment planning.
• Ensure accurate coding, allocation, and reconciliation of departmental expenses.

Skills

Advanced Excel

Financial modeling

Budgeting & Forecasting

Data analysis

ERP systems

Work order/facilities systems

Communication skills

Education

Bachelor's degree in Finance/Accounting/Business Administration/Facilities Management or related field

Master's degree, CPA, CMA, MBA, or related certification preferred

Tools

ERP systems

Financial management software

Job description

The Museum of Fine Arts (MFA) in Boston seeks an Assistant Director of Finance & Administration to lead the Facilities Department's financial operations and budget management. This role partners with Facilities leadership, Finance, Procurement, Capital Projects, Campus Planning, and external vendors to ensure accountability, transparency, and efficient resource use.

The ideal candidate combines strong financial analysis with operational and administrative expertise, translating complex data into