Facilities Manager

Henry L Ferguson Museum; Mystic (CT); On-site; USD 70,000 - 78,000; Full time

Job summary

Mystic Museum of Art seeks a Facilities Manager to oversee building and grounds operations, safety, and vendor relationships. The role supports programs, exhibitions, and special events, including rentals on the riverfront. The candidate should bring experience in facilities management, strong communication, and the ability to supervise ongoing site activities.

The position is full-time, exempt, and located at Mystic. The salary range is $70,000-$78,000 per year, with a benefits package.

Qualifications

• High school diploma required; BA preferred.
• 5+ years in facilities, building ops, or related field.
• Experience coordinating contractors, vendors, and external service providers.
• Strong organizational skills and ability to manage multiple projects.
• Problem solving, sound judgment, adaptable to changing conditions.
• Strong interpersonal and communication skills with staff, partners and the public.
• Familiarity with basic building systems, safety requirements.
• Proficient with Outlook and Microsoft Office suite.

Responsibilities

• Oversee day-to-day condition, operation, maintenance and security of Museum buildings and grounds.
• Coordinate grounds maintenance, landscaping, snow removal, waste removal and site services.
• Inspect building/grounds; identify maintenance and safety needs for systems and facilities.
• Perform routine maintenance and repairs; determine when outside contractors are needed.
• Monitor HVAC, environmental, fire, security and safety systems; coordinate inspections and repairs.
• Maintain records of inspections, maintenance, repairs, warranties and contractors.
• Solicit proposals, coordinate access for contractors, monitor project completion.
• Coordinate procurement of facilities supplies within approved budgets.
• Identify long-term maintenance and capital needs; assist leadership with planning and budgeting for improvements.
• Serve as staff liaison to the Board's Building and Grounds Committee.
• Coordinate parking operations with management; address issues and opportunities with leadership.
• Monitor parking lot operations, maintenance, signage, and customer experience; coordinate with management.
• Coordinate Museum programs, events, and private rentals affecting parking operations.
• Support curatorial team with installations/deinstallations for exhibitions and KTJ Studios.
• Collaborate on public programs and events; occasional evenings/weekends commitment.
• Provide leadership for on-site events; supervise activities and rentals; document issues.
• Ensure event plans comply with policies, building requirements, safety standards, and artwork protection.

Skills

Facilities management

Vendor coordination

Building operations

Project management

Communication skills

Outlook

Microsoft Office

Education

High school diploma

Bachelor's degree (BA) preferred

Tools

Outlook

Microsoft Office

Job description

The Facilities Manager is responsible for the effective operation, maintenance, safety, and use of MMoA's building and grounds. The position oversees MMoA's vendors, serves as the primary liaison with parking management, and provides support for Museum programs, exhibitions, and special events.

Located on the banks of the Mystic River and grounded in our legacy of artistic appreciation and practice, MMoA engages communities to explore, discuss, and discover their passion for art.

Responsibilities

Facilities & Grounds Management

• Oversee the day-to-day condition, operation, maintenance and security of the Museum’s buildings, grounds and related physical assets.
• Coordinate grounds maintenance, including landscaping, snow removal, waste removal and other site services.
• Conduct regular inspections of the building and grounds and identify preventive maintenance, repair and safety needs for building systems, equipment and facilities.
• Perform routine hands-on maintenance and repairs; identify when work requires an outside contractor or specialized service provider.
• Monitor HVAC, environmental systems, fire, security, and other building safety systems and coordinate inspections, testing, maintenance and repair as required.
• Maintain appropriate records related to inspections, maintenance, repairs, warranties, contractors and building systems.
• Solicit proposals and estimates, coordinate contractor access and work, and monitor completion of contracted facilities projects.
• Coordinate the purchase and organization of facilities supplies, equipment and materials within approved budgets and procedures.
• Identify longer-term maintenance and capital needs and assist the Executive Director and Director of Operations with planning and budgeting for facility improvements. Support implementation of capital projects and improvements to the Museum’s buildings and grounds as assigned.
• Serve as staff liaison to the Board's Building and Grounds Committee.

Parking Operations

• Serve as MMoA’s primary liaison with parking management, representing the Museum’s interests in the day-to-day operation and stewardship of the parking lot while bringing issues and opportunities to the attention of leadership.
• Monitor parking lot operations, maintenance and repair needs, condition, cleanliness, signage, equipment and customer experience and work with parking management to address operational issues.
• Coordinate with parking management regarding Museum programs, special events, private rentals and other activities affecting parking operations.

Museum Exhibitions, Events and Rentals

• Support the curatorial team with installations and deinstallations of exhibitions throughout the year as well as special occasions in KTJ Studios.
• Work with MMoA colleagues to produce public programs and special events, including support on occasional evenings and weekends.
• Provide hands-on, proactive leadership as MMoA begins to host rental events on its riverfront patio. Supervise on-site activities, needs, and coordination as required. Continually improve rental procedures and effective use of the Museum while documenting issues arising from event rentals.
• Ensure that event plans and setups comply with Museum policies, building requirements, safety standards and requirements for the protection of artwork and Museum property.

The successful candidate will thrive in a mission-driven nonprofit organization, work collaboratively and independently with excellent communication skills and exhibit a strong work ethic.

Qualifications and Skills

• High school diploma (required), BA (a plus)
• Five-plus years of demonstrated experience in facilities, building operations, property management or a related field
• Experience coordinating contractors, vendors, and external service providers.
• Strong organizational skills and ability to manage multiple projects and operational priorities simultaneously
• Demonstrated ability to troubleshoot problems, exercise sound judgment and respond effectively to changing circumstances
• Strong interpersonal and communication skills and ability to work collaboratively with staff, contractors, event partners and the public
• Familiarity with basic building systems, maintenance practices and workplace and public safety requirements
• Ability to perform the physical activities reasonably associated with facilities and event operations
• Proficiency on multiple computer platforms, including Outlook and Microsoft Suite

Details

• Exempt, full-time
• The salary range is $70,000-$78,000 commensurate with experience, plus an attractive benefits package.
• Mystic Museum of Art is an Equal Opportunity Employer.