Facilities Data & Process Coordinator

Michigan State University; East Lansing (MI); On-site; USD 52,000 - 72,000; Full time

Job summary

Michigan State University seeks a Facilities System Coordinator to support the REHS Facilities Team. This role conducts data collection, audits, reporting, and process improvements across facilities systems, while assisting with budgeting, access controls, and training.

You will manage inventories, generate reports, map processes, and collaborate with campus partners to implement new procedures. Strong attention to data integrity and inclusive leadership are expected.

Qualifications

• Bachelor's degree in facilities management, business, accounting, supply chain management, information systems, or related field.
• 3–5 years of related and progressively more expansive work experience including planning and managing projects, communications content management, and software proficiency.
• Proficiency with word processing, databases, spreadsheets, presentations, calendaring, desktop publishing, and project management software.

Responsibilities

• Develop and implement inventory management processes across multiple warehouses.
• Manage inventory records, research discrepancies, and resolve variances.
• Verify correct account numbers for inventory, labor, and crew in the work order system.
• Create and maintain financial and inventory reports; troubleshoot reporting issues.
• Establish data elements within facilities management software for accurate reporting.
• Assist with work orders and billing reconciliation; help resolve variances.
• Lead process maps and drive improvements using project management concepts.
• Produce weekly, monthly, and annual reports for leadership.

Skills

Inventory management

Data analysis

Reporting

Project management

Training

Auditing

Processes

Process mapping

Team leadership

Communication

Education

Bachelor's degree in related field

Tools

StarRez

Orange QC

EBS

Planon

Job description

Michigan State University seeks a Facilities System Coordinator to support the REHS Facilities Team. This role conducts data collection, audits, reporting, and process improvements across facilities systems, while assisting with budgeting, access controls, and training.

You will manage inventories, generate reports, map processes, and collaborate with campus partners to implement new procedures. Strong attention to data integrity and inclusive leadership are expected.