Facilities Coordinator - Moves and Maintenance

Clearwater Analytics, LLC; Boise (ID); On-site; USD 52,000 - 72,000; Full time

Job summary

Clearwater Analytics is seeking a Facilities Coordinator for our Boise, Idaho office to manage day-to-day operations and create a welcoming workplace. You will handle employee moves, space planning, and basic repairs, while providing front‑of‑house coverage and coordinating with vendors and building management.

Working 5x per week on site, you will maintain the facilities ticketing system, ensure safety and compliance, and support the Facilities Manager with environmental and security tasks as

Qualifications

• High school diploma or equivalent required; associate degree in facilities management or related field a plus.
• 2+ years of experience in facilities coordination, maintenance, or office operations.
• Comfort performing simple repairs/installs without a vendor for every task.

Responsibilities

• Coordinate employee floor moves, seating plans, and floor plan updates.
• Perform basic on-site repairs, installs, and preventive upkeep with hand/power tools.
• Create and track work orders in the CMMS system; liaise with vendors.
• Provide primary reception coverage and guest management at the Boise office.
• Conduct safety walkthroughs, document maintenance needs, and escalate when needed.
• Coordinate with building management, vendors, and landlords for non-basic work.
• Maintain facility records and support Security & ESG liaison duties when needed.

Skills

Basic hand and power tools

Microsoft Office proficiency

Communication skills

Organization skills

Customer-facing/front-desk presence

Education

High school diploma or equivalent

Associate degree in facilities management or related field

Tools

CMMS

Job description

The Facilities Coordinator serves as the day‑to‑day operational point of contact for the Boise office, ensuring a safe, well‑maintained, and welcoming workplace. This role combines hands‑on maintenance, employee move coordination, and front‑of‑house hospitality to keep the office running smoothly, working under the guidance of the Facilities Manager and coordinating with vendors and building management as needed. This role will be onsite in our Boise office 5x a week (Monday-Friday). You will be responsible for coordinating employee floor moves and space changes, performing basic hands‑on repairs and installs, maintaining the facilities work order queue, and providing primary reception coverage for visitors and staff.

Essential Duties & Responsibilities:

Coordinate and execute employee moves between floors, including scheduling, communication with impacted employees/teams, IT/vendor coordination, and post‑move walkthroughs Manage day‑to‑day space planning requests, seating charts, and floor plan updates Perform basic on‑site repairs, installs, and preventive upkeep — mounting TVs/monitors, hanging shelves/whiteboards, furniture assembly and minor repair, and general use of hand and power tools (drill, level, stud finder) — triaging issues and escalating to a vendor/technician when work exceeds basic scope Create, assign, and track work orders in the facilities ticketing/CMMS system; follow up with vendors and internal stakeholders to ensure timely closure Serve as primary reception coverage: greet visitors, manage guest badging/access, handle incoming calls and deliveries, and maintain a professional, hospitality‑driven front‑of‑office experience Conduct routine facility walkthroughs/inspections and report findings, safety concerns, or maintenance needs Coordinate with building management, landlord, and third‑party vendors on maintenance, repairs, and service requests beyond basic scope Maintain accurate records of completed work, vendor visits, and facility‑related documentation Follow all health, safety, and environmental (HSE) policies and procedures; report any condition that could result in injury or property damage Provide backup support for the Security & ESG Liaison Coordinator's duties (security walkthroughs, ESG data collection) as needed.

Qualifications:

High school diploma or equivalent required; associate's degree in facilities management or related field a plus 2+ years of experience in facilities coordination, maintenance, office/workplace operations, or a customer‑facing administrative role Working knowledge of basic hand and power tools and comfort performing simple repairs/installs without requiring a vendor for every small task Proficiency with Microsoft Office (Outlook, Excel, Word, SharePoint) and comfort learning a work order/ticketing system (CMMS) Strong communication and interpersonal skills; comfortable serving as the "face" of the office for employees, visitors, and vendors Strong organizational skills with the ability to manage multiple concurrent requests and shifting priorities.

Physical Requirements:

Ability to lift and carry up to 55 lbs (furniture, equipment, moving boxes) Ability to stand, walk, bend, kneel, and climb stairs/step‑ladders as needed to perform repairs, installs, and move‑related tasks.

Thank you for your interest in a career with Clearwater!

Clearwater Analytics (NYSE: CWAN) is transforming investment management with the industry’s most comprehensive cloud‑native platform for institutional investors across global public and private markets. While legacy systems create risk, inefficiency, and data fragmentation, Clearwater’s single‑instance, multi‑tenant architecture delivers real‑time data and AI‑driven insights throughout the investment lifecycle. The platform eliminates information silos by integrating portfolio management, trading, investment accounting, reconciliation, regulatory reporting, performance, compliance, and risk analytics in one unified system. Serving leading insurers, asset managers, hedge funds, banks, corporations, and governments, Clearwater supports over $8.8 trillion in assets globally. Learn more at www.clearwateranalytics.com.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive and authentic workplace.