Facilities Coordinator - Security & ESG Liaison

Clearwater Analytics, LLC; Boise (ID); On-site; USD 42,000 - 66,000; Full time

Job summary

Clearwater Analytics, LLC is seeking an on-site Facilities Coordinator for our Boise office. You will own local physical security monitoring, audit Lenel access and CCTV, and coordinate with vendors to ensure system reliability.

You will also collect Boise ESG data and serve as a backup receptionist and facilities support. Ideal candidates have 2+ years in facilities coordination or security operations, with strong data handling skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• 2+ years in facilities coordination or security operations.
• Experience with access control (S2/Lenel) and CCTV preferred.
• Detail-oriented, deadline-driven, able to pull data into reports.
• Proficient with Microsoft Office (Outlook, Excel, Word, SharePoint).

Responsibilities

• Own local physical security monitoring and auditing for Boise.
• Audit Lenel badge access, permissions, and logs; flag discrepancies.
• Audit CCTV uptime, footage retention and coverage.
• Escalate security anomalies and system malfunctions to Regional Security Lead.
• Coordinate on-site with Lenel and CCTV vendors for service visits.
• Maintain logs and documentation for regional/global audits.
• Back up reception and assist moves and facilities work orders.

Skills

Security coordination

Data reporting

Communication

Microsoft Office

Attention to detail

Education

High school diploma

Associate's degree preferred

Tools

S2/Lenel access control

CCTV systems

Job description

The Facilities Coordinator serves as the on-site liaison for physical security execution and ESG data reporting at the Boise office, acting as the trusted local point of contact who ensures site-level processes stay aligned with standards set by the Global Facilities Manager. This role also provides backup reception coverage and general facilities support. This role will be onsite in our Boise office 5x a week (Monday-Friday). You will be responsible for executing local physical security monitoring/auditing per established regional procedures, collecting and submitting Boise's ESG-related data to the global compiler, and serving as backup reception and facilities support.

Essential Duties & Responsibilities:

• Physical Security Own local physical security monitoring and auditing for the Boise office, specifically the S2/Lenel access control system and CCTV/camera system, per the cadence and standards set by the US Regional Security Lead
• Conduct regular audits of the Lenel access control system: badge access lists, permission levels, door schedules, and access logs, flagging discrepancies or outdated access
• Conduct regular CCTV system audits: verifying camera uptime/functionality, footage retention, and coverage of critical areas
• Promptly identify, document, and escalation security anomalies, incidents, or system malfunctions (Lenel or CCTV) to the Regional Security Lead
• Coordinate on-site with Lenel/access control and CCTV vendors for service visits, installs, and troubleshooting
• Maintain accurate local logs and documentation needed to support regional/global security audits

ESG Data Coordination

• Collect Boise-specific invoices and data (utilities, waste, water, and related sources) required for the global ESG report
• Submit data to the global ESG compiler in the required format and on the required schedule
• Serve as Boise's point of contact for ESG-related data requests or follow-up questions

Reception & General Facilities

• Provide backup/rotational reception coverage, including greeting visitors, managing guest access, and handling deliveries
• Support employee moves and general facilities work orders alongside the Moves & On-Site Maintenance Coordinator as workload requires
• Follow all health, safety, and environmental (HSE) policies and procedures; report any condition that could result in injury or property damage

Qualifications:

• High school diploma or equivalent required;
• associate's degree a plus 2+ years of experience in facilities coordination, security administration, compliance/operations support, or a related field
• Comfortable following structured checklists and standard operating procedures, and escalating appropriately — this role executes established processes rather than setting security or ESG policy
• Familiarity with access control systems (S2/Lenel or similar) and CCTV/camera systems preferred; willingness to be trained on Boise's specific systems required
• Detail-oriented and deadline-driven, with comfort pulling data from invoices/systems into spreadsheets or standard reporting formats
• Strong communication skills; reliable and organized, as this role is a key local link to two teams outside the Boise office
• Proficiency with Microsoft Office (Outlook, Excel, Word, SharePoint)

Physical Requirements:

• Ability to lift and carry up to 55 lbs
• Ability to stand, walk, bend, kneel, and climb stairs/step-ladders as needed to perform security walkthroughs and facility inspections

Thank you for your interest in a career with Clearwater! Clearwater Analytics (NYSE: CWAN) is transforming investment management with the industry’s most comprehensive cloud-native platform for institutional investors across global public and private markets. While legacy systems create risk, inefficiency, and data fragmentation, Clearwater’s single-instance, multi-tenant architecture delivers real-time data and AI-driven insights throughout the investment lifecycle. The platform eliminates information silos by integrating portfolio management, trading, investment accounting, reconciliation, regulatory reporting, performance, compliance, and risk analytics in one unified system. Serving leading insurers, asset managers, hedge funds, banks, corporations, and governments, Clearwater supports over $8.8 trillion in assets globally. Learn more at www.clearwateranalytics.com.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with the job description, we encourage you to still apply! You may be just what we're looking for.