Facilities Coordinator - Memphis Veterinary Specialists & Emergency

Petvet-Care-Centers; Memphis (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Memphis Veterinary Specialists & Emergency, part of PetVet Care Centers, is seeking a Facilities Coordinator in Memphis, TN. The role covers hands-on minor repairs, preventive maintenance, and coordinating major projects with external contractors to maintain a safe and compliant hospital environment.

Responsibility includes managing work orders, regulatory issues, and emergency responses, with collaboration across hospital leadership and CST Facilities Team.

Qualifications

• On-site facilities maintenance and minor repairs

Responsibilities

• Manage work orders, track progress, and ensure timely closures
• Coordinate larger projects with external contractors and vendors
• Conduct site inspections and document findings
• Ensure compliance with OSHA, ANSI, NFPA, ADA, and local regulations
• Coordinate with authorities for notices of violation and permits
• Prepare for emergencies, severe weather, and after-hours support
• Educate hospital team on facilities-related matters and basic maintenance

Job description

PetVet Care Centers' Memphis Veterinary Specialists & Emergency is currently seeking a Facilities Coordinator to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Facilities Coordinator who is responsible for maintaining the hospital through hands‑on minor repairs, preventive maintenance, and coordination of larger projects with external contractors and vendors. This role ensures a safe, functional, and compliant environment for patients, clients, and staff while managing work orders, regulatory issues, and emergency responses.

Memphis Veterinary Specialists & Emergency in Memphis, Tennessee, is a leading specialty and emergency hospital providing advanced care across multiple disciplines. With board‑certified specialists and 24/7 emergency services, the team delivers cutting‑edge medicine when pets need it most.

Key Responsibilities

• Perform on‑site minor repairs and maintenance within scope of expertise (see Core Repair Categories below).
• Manage the work order system: initiate, prioritize, track, complete, and close work orders to acceptable standards; conduct quality assurance reviews.
• Coordinate larger projects (installations, major repairs, renovations), including developing scopes of work, obtaining and negotiating costs, managing change requests, overseeing vendors, and serving as liaison between CST Facilities Team, contractors and hospital leadership.
• Conduct site inspections and walk‑throughs; document findings; perform final inspections with landlords or contractors when required.
• Resolve questions of repair responsibility between landlord and hospital.
• Coordinate with local authorities (Code Enforcement, Fire Marshal, etc.) to address Notices of Violation and similar compliance issues.
• Ensure facilities comply with applicable OSHA, ANSI, NFPA, ADA, and local regulations through regular inspections and procedural alignment.
• Prepare for and respond to severe weather events, natural disasters, and facility emergencies (including potential temporary closures); available for emergency issues as needed (including after‑hours).
• Educate and collaborate with hospital team members on facilities‑related matters and basic maintenance awareness.
• Develop and maintain positive working relationships with hospital managers and leadership; communicate progress on work orders, inspections, emergency preparedness, and facility performance.
• Prepare presentations, capital project budgets, operating budget inputs, and related reports for management approval as needed.