Facilities Coordinator II

Elbit Systems of America, LLC; Fort Worth, Northern (TX, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Elbit Systems of America, LLC in Fort Worth, TX is seeking a Facilities Coordinator II to support daily operations and administration of facilities. You will process work orders, coordinate maintenance, assist with moves, and maintain accurate records to ensure a safe, efficient workplace.

You will collaborate with vendors, staff, and internal teams under supervision to deliver timely facilities services. The role emphasizes attention to detail, organizational skills, and the ability to manage

Qualifications

• High School Degree is required.
• 2 years of experience in facilities, office administration, or related support role.
• Familiarity with facilities management systems is preferred.
• Strong attention to detail and good organizational and communication skills.

Responsibilities

• Submit and track work orders, schedule routine maintenance, and assist with space planning.
• Coordinate with service providers and onboarding of vendors; maintain vendor records.
• Update facility data in the management system and generate standard reports.
• Review invoices for facilities services and verify charges.
• Restock supplies and manage resources such as lockers and parking assignments.
• Serve as a point of contact for employee facility requests and communicate updates.
• Assist with basic facility inspections and report hazards.
• Suggest process improvements to supervisors.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Education

High School Diploma

Tools

UpKeep

Job description

Summary of Responsibilities

Job Summary

The Facilities Coordinator II provides routine support for the daily operations and administration of Elbit Systems’ facilities. This role follows established procedures to coordinate service requests, process documentation, and contribute to maintaining a safe and efficient work environment. The Facilities Coordinator II works closely with team members, vendors, and internal stakeholders to ensure timely and accurate delivery of facilities services, escalating issues as needed. The position requires basic knowledge of facilities operations and the ability to work effectively under regular supervision.

Responsibilities and Tasks

• Perform daily facility tasks such as submitting and tracking work orders, scheduling routine maintenance, and assisting with office moves and space assignments according to established procedures.
• Communicate with service providers to schedule work and resolve straightforward service issues, ensuring completion of facility-related tasks. Support vendor onboarding activities and maintain basic vendor records.
• Update and maintain facility management system data (e.g., UpKeep), ensuring accuracy of records for work orders, assets, and space assignments. Prepare and distribute standard reports as directed.
• Review and process incoming invoices for facilities services and supplies, verify charges against contracts or purchase orders, and elevate discrepancies to senior staff for resolution.
• Monitor and restock office and facility supplies, track locker and parking assignments, and provide support for resource allocation as needed.
• Act as a contact point for employee facilities requests, escalating complex issues to the appropriate personnel. Assist in communicating service updates and process changes to staff.
• Assist in basic facility inspections and help ensure compliance with health, safety, and environmental requirements by reporting hazards or non-compliance to the Facilities Manager.
• Contribute ideas for improving routine processes and employee satisfaction within the facilities function, submitting suggestions to supervisors for consideration.

Knowledge (Education/License/Certification, Prior Experience)

• High School Degree required
• 2 years of experience in facilities, office administration, or a similar support role.

Skills and Abilities

• Familiarity with facilities management systems (e.g., UpKeep or similar platforms) is preferred.
• Strong attention to detail, organizational, and communication skills.
• Ability to manage multiple tasks, prioritize effectively, and work collaboratively in a team environment.
• Basic understanding of workplace safety and compliance standards.

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