Facilities Coordinator II

Medxcel; Austin (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator II to enhance healthcare facilities management. This pivotal role involves ensuring smooth office operations, supporting administrative functions, and managing vendor relations. The ideal candidate will thrive in a dynamic environment, coordinating meetings and projects while maintaining a welcoming atmosphere for clients and staff. If you're passionate about optimizing processes and contributing to healthcare excellence, this opportunity offers a chance to make a significant impact in a supportive team setting.

Qualifications

• 2 years experience in administrative roles or equivalent education.
• Associates Degree or higher required.

Responsibilities

• Provide administrative support to leaders and manage office systems.
• Coordinate projects, meetings, and maintain records efficiently.

Skills

Administrative Support

Vendor Management

Data Management

Meeting Coordination

Clerical Functions

Education

Associates Degree

Trade School Graduate

Tools

Office Equipment

Job description

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• 16726
• Austin, Texas
• Facilities Management
  
  

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Overview

Job Description

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics, and insource strategies that drive results.

The Facilities Coordinator II is responsible for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to assigned leaders. This position administers office systems and services including vendor management, daily operations, voicemail systems, and clerical functions. The Facilities Coordinator II is also responsible for ad-hoc data input, assisting in committee meeting preparation and reporting, leading training for new associates, and serving as a Subject Matter Expert to facilities stakeholders. This position may serve in additional roles depending on the facilities they serve.

This position is located at Seton Medical Center - Austin, TX.

Responsibilities

Facilities Department Support – 50%

• Provides a professional, welcoming first contact to all clients, vendors, staff, etc. by phone, in person, and email.
• Keeps office equipment maintained.
• Supports meetings: arranging, follow-up calls, maintaining office space schedules, securing food and supplies, copying, and faxing.
• Assists leaders in preparing committee reports, maintaining or obtaining needed data.
• Manages supplies/tools and maintains storage areas.
• Makes staff travel arrangements and tracks expenses.
• Implements systems to streamline work processes.
• Coordinates projects, conferences, and events.
• Participates in multidisciplinary meetings and projects addressing educational initiatives, conflict resolution, cost containment, new services/systems, and performance measures.
• Prepares meeting minutes and follows up on action items.
• Works on special projects as needed.

Administrative Support – 50%

• Tracks and manages calendars, assists with meeting setup, and other duties.
• Maintains filing and records management systems.
• Makes travel arrangements, prepares itineraries, and maintains travel records.
• Reviews, proofreads, and edits documents for signatures and requests.
• Prepares agendas, collects materials, takes minutes, and records proceedings.

Qualifications

Requirements:

• Associates Degree or higher.
• Graduate of trade school.
• 2 years experience in administrative roles.
• Or an equivalent combination of education and experience.

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Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Hospitals and Health Care