Facilities Coordinator - Business Operations Coordinator

CBRE; Atlanta (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in facilities management seeks a Facilities Coordinator to provide exceptional customer service and administrative support. This entry-level role involves managing contracts, coordinating vendors, and ensuring operational efficiency. Ideal candidates will have a high school diploma and relevant experience, along with strong organizational and communication skills. Join a dynamic team committed to excellence and process improvement.

Qualifications

• 3-4 years of relevant experience required.
• Ability to evaluate and communicate complex content clearly.

Responsibilities

• Respond to client inquiries and ensure timely service delivery.
• Review invoices and coordinate billing with site teams.
• Assist in health and safety compliance and reporting.

Skills

Organizational Skills

Communication

Problem Solving

Customer Service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Facilities Coordinator - Business Operations Coordinator

Join to apply for the Facilities Coordinator - Business Operations Coordinator role at CBRE.

Facilities Coordinator - Business Operations Coordinator

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Location: Atlanta, GA; Dallas, TX; Hillsboro, OR; Phoenix, AZ, United States of America.

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About The Role

As a CBRE Facilities Coordinator, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This role is part of the Contract Quality Management function, responsible for managing the delivery of contractual services to meet requirements.

What You’ll Do

• Respond to client inquiries, ensuring timely and quality service delivery and follow-up.
• Understand the scope of the contract and ensure all work aligns with it.
• Champion financial and operational systems; suggest cost-saving initiatives to maximize savings.
• Coordinate and onboard vendors for reactive and planned works; manage sub-contractor paperwork.
• Review invoices, ensure accurate cost coding, coordinate billing, and work with site teams and head office on quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracts, ensuring consistent operational and financial delivery.
• Respond to inquiries regarding financial reports for Accounts Receivable, Payable, and POs.
• Support monthly reporting for Contract and Business Unit Reviews.
• Assist in health and safety compliance, including HSE reporting and maintaining QHSE documentation.
• Analyze data to identify and solve complex problems, possibly recommending new techniques.
• Impact team performance and suggest process improvements for efficiency.

What You’ll Need

• High School Diploma or GED with 3-4 years of relevant experience.
• Understanding of processes, procedures, systems, and concepts within the job function.
• Ability to evaluate and communicate complex content clearly.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and an inquisitive mindset.
• Advanced math skills, including calculating percentages, discounts, and markups.

Equal Employment Opportunity: CBRE is committed to providing equal opportunity regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or other protected categories.

Candidate Accommodations: CBRE offers reasonable accommodations for individuals with disabilities during the application process. Contact [e-mail] for assistance.

Service line: None

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing