Facilities Coordinator

Career Group; Washington, Tacoma (District of Columbia, WA, MD); On-site; USD 60,000 - 70,000; Full time

Job summary

Career Group seeks a proactive Office Coordinator for our Washington, DC office. You will manage daily scheduling, meetings, and front-desk coverage, ensuring a professional environment.

This role supports attorneys and operations, oversees mail, courier, inventory, and facilities repairs, and requires strong communication and discretion in a fast-paced public-interest setting.

Qualifications

• 2+ years of Office or Facilities Coordinator experience.
• Proficiency in Microsoft Office Suite required; facilities/space management software is a plus.
• Strong written and verbal communication skills and discretion.

Responsibilities

• Coordinate schedules for internal and external meetings and conference spaces, assisting with videoconference setups, planning menus, and handling catering setups/breakdowns.
• Back-up for the front reception desk: answer calls, route inquiries, and register guests with building security; maintain a professional office appearance.
• Manage incoming/outgoing courier requests, shipping/receiving, and mail distribution (including prep of correspondence with correct postage and verified addresses).
• Independently manage inventory for kitchen, office, and custodial supplies; liaise with vendors and code/submit invoices for payment.
• Coordinate facility repairs (e.g., lighting, maintenance issues) and communicate with building management and external vendors.
• Perform specialized projects for attorneys.
• Records Management as needed.

Skills

Discretion

Communication

Customer service

Multitasking

Adaptability

Civil rights interest

Tools

Microsoft Office

Facilities management software

Job description

A premier, growing public interest law firm is seeking a proactive and detail-oriented Office Coordinator.

Position Overview

• Location: Washington, D.C. – in office Monday - Friday
• Hours: 9:00 a.m. – 6:00 p.m.
• Compensation: $60,000 - $70,000 base salary (dependent on experience) + excellent benefits package.

Key Responsibilities include:

• Coordinate schedules for internal and external meetings and conference spaces, assisting with videoconference setups, planning menus, and handling catering setups/breakdowns.
• Serve as a reliable back-up for the front reception desk by answering incoming calls, routing them appropriately, and registering guests with building security. Help maintain a professional office appearance.
• Manage incoming/outgoing courier requests, shipping/receiving, and mail distribution (including prepping correspondence with correct postage and verified addresses).
• Independently manage inventory for the kitchen, office, and custodial supplies; liaise with vendors and code/submit invoices for payment.
• Coordinate facility repairs (e.g., lighting, maintenance issues) and communicate directly with building management and external vendors.
• Perform specialized projects for attorneys.
• Records Management as needed.

Qualifications:

• 2+ years of Office or Facilities Coordinator experience preferred. Proficiency in the Microsoft Office Suite is required; experience with facilities/space management software is a plus.
• Strong sense of discretion.
• Excellent written and verbal communication skills.
• A strong customer-service mindset.
• A positive "no job too big, no job too small" attitude. You easily adapt to shifting daily priorities in a fast-paced environment.
• Comfort balancing multiple tasks of varying urgency and complexity under tight deadlines.
• An enthusiastic interest in civil rights and public interest advocacy.