Facilities Coordinator

Jones Lang LaSalle Incorporated; United States; On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision care

Parental leave

PTO & holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator in Oklahoma City to serve as the operational backbone of the Facilities Management team. You will manage work orders, coordinate with engineering, vendors, and client stakeholders, and maintain documentation to keep facilities safe and efficient.

The role emphasizes strong organization, clear communication, and proactive problem-solving across multiple sites.

Qualifications

• 2+ years of experience in facilities management, property management, workplace services, or operations coordination.
• Strong organizational and follow-through skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal abilities to coordinate across teams and stakeholders.
• Experience supporting vendor coordination, service quality monitoring, and documentation.
• Commitment to safety protocols and ability to identify and elevate facility risks.

Responsibilities

• Coordinate facility service requests and work orders through completion, acting as primary liaison between teams.
• Administer CMMS platforms (Corrigo or similar) with accurate documentation and timely closure.
• Support inspections, document deficiencies, and track corrective actions to resolution.
• Coordinate vendor activities including scheduling, site access, and performance monitoring.
• Maintain operation documentation, trackers, inspection records, and meeting prep.
• Process requisitions, purchase orders, and invoices; validate service completion and records.
• Provide responsive support to building occupants and client stakeholders with a customer-service approach.

Skills

Facilities management

Property management

Workplace services

Operations coordination

Communication skills

Vendor coordination

Safety compliance

Education

Associate's or Bachelor's degree in related field

Tools

Corrigo CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator-JLL

What this job involves:

As a Facilities Coordinator at JLL, you'll serve as the operational backbone of our Facilities Management team, ensuring seamless coordination across all aspects of facility operations. This role places you at the center of communication between Facilities Management, Engineering, service partners, vendors, and client stakeholders - empowering you to thrive as you manage work orders, track facility requests, and support the delivery of exceptional workplace experiences. You'll maintain the critical documentation, inspections, and operational activities that keep diverse and technically complex facilities running smoothly and safely. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this position you'll experience that firsthand as you coordinate with multiple teams to resolve issues, track commitments through completion, and support continuous improvement initiatives. This is an opportunity to develop comprehensive facilities management expertise while contributing to environments where occupants can focus on doing their best work. We believe the most effective teams are built when everyone is empowered to thrive, and this role offers the organizational challenge and professional growth to help you build a rewarding career in facilities management.

What your day-to-day will look like:

• Coordinate facility service requests and work orders through completion, serving as the primary coordination point between Facilities, Engineering, vendors, and client stakeholders
• Administer CMMS platforms (including Corrigo) by creating, monitoring, updating, and tracking work orders while ensuring timely closure and accurate documentation
• Support facility walkthroughs and inspections, documenting deficiencies, observations, and required corrective actions while tracking follow-up activities through resolution
• Coordinate vendor and service provider activities including scheduling, site access, performance monitoring, and escalation of service deficiencies or quality concerns
• Maintain operational documentation including work order trackers, inspection records, action-item logs, safety compliance materials, and meeting preparation
• Process purchase requisitions, purchase orders, and invoices while validating that services have been completed and maintaining records supporting facility expenditures
• Provide responsive support to building occupants and client stakeholders, communicating status updates and coordinating resolution of facility-related concerns while maintaining a customer-service approach

Required qualifications:

• 2+ years of experience in facilities management, property management, workplace services, or operations coordination
• Strong organizational and follow-through skills with the ability to manage multiple priorities, track commitments, and elevate issues appropriately
• Excellent communication and interpersonal abilities to coordinate effectively across Facilities, Engineering, vendors, service providers, and client stakeholders
• Experience supporting vendor coordination, service quality monitoring, and maintaining accurate operational records and documentation
• Commitment to safety protocols with ability to identify and elevate facility deficiencies, hazards, or operational risks to appropriate leadership

Preferred qualifications:

• Associate's or Bachelor's degree in Facilities Management, Business Administration, Construction, Operations, or related field
• Proficiency with CMMS platforms (Corrigo or similar work order management systems) and Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams
• Experience supporting large commercial, corporate, industrial, technology, laboratory, or similarly complex facility environments
• Knowledge of preventive maintenance coordination, facility inspections, and compliance documentation requirements
• Experience with invoice validation, purchase order processing, and administrative support for facility budgets and vendor expenses
• Familiarity with emergency preparedness activities, safety inspections, and audit documentation processes

Schedule: M-F 8AM-5PM

Location: Oklahoma City, OK

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site - Oklahoma City, OK

Benefits:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.