Facilities Coordinator

Jones Lang LaSalle Incorporated; Costa Mesa (CA); On-site; USD 80,231,000 - 100,289,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Costa Mesa, CA is seeking a hands-on Facility Coordinator to support daily operations through maintenance and administrative coordination across multiple JLL-managed properties. You will act as frontline problem-solver, perform work orders, inspections, minor repairs, and coordinate contractors, while ensuring safety, documentation, and efficiency.

This role offers growth in facilities management and exposure to enterprise-level operations.

Qualifications

• 1–2 years of hands-on facilities maintenance and vendor management experience.
• U.S. Citizenship and a valid driver's license with reliable transportation for travel within a 10‑mile radius.
• Technical proficiency with hand tools, power tools, and Microsoft Office suite.
• Strong verbal and written communication across all levels of the organization.
• Demonstrated organizational abilities, attention to detail, and problem‑solving in fast‑paced environments.
• Ability to work independently with minimal supervision and sound judgment.
• High school diploma or equivalent certification.

Responsibilities

• Execute work orders, preventive maintenance tasks, and service requests promptly.
• Conduct daily facility inspections to maintain clean, safe environments and identify issues early.
• Perform minor repairs on office furniture, fixtures, and equipment.
• Schedule and coordinate contractor work across multiple sites, tracking progress and timelines.
• Maintain organized records using computerized maintenance management systems.
• Support workplace services including onboarding/offboarding, seating, and space planning.
• Manage procurement, vendor follow-up, documentation, and budget tracking.

Skills

Hands-on maintenance

Vendor management

MS Office

Communication

Problem-solving

Independent work

Driver's license

U.S. Citizenship

Education

High school diploma or equivalent

Tools

ServiceNow

Maximo

Microsoft Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

We are seeking a hands‑on Facility Coordinator to support daily operations through technical maintenance and administrative coordination. This role is crucial to ensuring optimal facility performance and exceptional client service across multiple JLL‑managed properties. You’ll serve as the frontline problem‑solver and operational backbone for your assigned sites, supporting seamless business operations while directly impacting workplace experience and satisfaction. As business needs evolve, this position offers the opportunity to develop broad facilities management expertise while contributing meaningfully to JLL’s operational excellence.

What your day to day will look like:

• Execute work orders, preventative maintenance tasks, and service requests promptly while minimizing disruption to clients and occupants.
• Conduct daily facility inspections to maintain clean, safe environments and proactively identify potential maintenance or safety issues before they escalates.
• Perform minor repairs on office furniture, fixtures, and equipment to keep workspaces functional and professional.
• Schedule and coordinate contractor work across multiple sites, tracking projects from initiation through completion while maintaining quality standards and timelines.
• Maintain organized, accurate records using computerized maintenance management systems to ensure documentation compliance and operational transparency.
• Support workplace services including employee onboarding/offboarding activities, seating assignment coordination, and space planning for personnel moves.
• Manage procurement processes, vendor follow-up communications, maintenance documentation, and budget tracking to support financial accountability and operational efficiency.
• Replenish office supplies, provide administrative support to facility teams, and set up/break down venues for conferences, meetings, and special events.

Required Qualifications

• 1‑2 years of hands‑on experience in basic facilities maintenance and vendor management within commercial or corporate environments.
• U.S. Citizenship and valid driver's license with reliable transportation for traveling between multiple sites within a 10‑mile radius.
• Technical proficiency with hand tools, power tools, and computer applications (Microsoft Office suite, email, scheduling software).
• Strong verbal and written communication skills with the ability to interact professionally across all organizational levels, from vendors to executives.
• Demonstrated organizational abilities, attention to detail, and effective problem‑solving skills in fast‑paced environments.
• Proven ability to work independently with minimal supervision while exercising sound judgment and initiative.
• High school diploma or equivalent certification.

Preferred Qualifications

• Experience working with CMMS (Computerized Maintenance Management Systems) such as ServiceNow, Maximo, or similar platforms.
• Background in preventative maintenance procedures and scheduling within facilities management contexts.
• Prior experience in commercial property management, corporate facilities, or building operations environments.
• Basic understanding of HVAC, electrical, and plumbing systems for troubleshooting support.
• Familiarity with workplace safety protocols, OSHA guidelines, and emergency response procedures.

Location: Onsite – Cluster of properties within a 10‑mile radius

Work Shift: 2nd Shift

Salary/Compensation: $28.00 – $35.00 Per Hour

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 28.00 – 35.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On‑site – Costa Mesa, CA

Personalized benefits that support personal well‑being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.