Facilities Coordinator

Wates Smartspace; Town of Enfield (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a full-time Facilities Coordinator in Enfield. This role supports the management team by ensuring effective administration and communication. You will manage workflows, procurement, and compliance, while benefiting from extensive support and development opportunities.

Benefits

Private Medical

5% pension contributions

Wellness programs

22 days holidays + bank holidays

Opportunities for professional development

26 weeks paid maternity leave

12 weeks paid paternity leave

Qualifications

• Experience in a busy, client-driven environment.
• Preferably with Facilities Management experience.

Responsibilities

• Manage workflow of jobs through CAFM system.
• Procurement of parts and materials.
• Maintain compliance records and documentation.

Skills

Communication

Administration

Multitasking

PC Literacy

Education

NVQ/SVQ in Customer Services Level 1-4

Tools

Microsoft Office

Concept Evolution

CAFM systems

Job description

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Facilities Co-Ordinator

We have an exciting opportunity for an experienced, full-time Facilities Coordinator to join our offices in Enfield, supporting Wates FM in delivering first-class maintenance services. This role acts as a professional link between the management team and staff, ensuring effective help desk and financial administration.

The Vacancy

We seek an experienced Facilities Coordinator with strong administration skills in a busy, client-driven environment, preferably with Facilities Management experience and knowledge of CAFM systems (elog). NVQ/SVQ in Customer Services Level 1-4 is preferred but not essential.

You should possess excellent written and verbal communication skills, be highly PC literate, proficient in Microsoft Office, Concept Evolution, and other IT systems, and capable of multitasking and prioritizing effectively.

This role offers a great opportunity to develop your career within a talented, diverse, and supportive team.

Key Responsibilities include:

• Managing workflow of all jobs through CAFM system, including logging, updating, and reporting on PPM and reactive tasks. Assigning jobs to the site Account Manager and Supervisor.
• Procurement of parts, materials, or contracted services via systems, including obtaining quotes.
• Managing cash processes, accounts payable workflows, and financial housekeeping activities.
• Maintaining compliance records and documentation through ACT, client systems, and on-site logbooks.
• Prioritizing daily demands efficiently and calmly.

Wates FM provides facilities management in demanding environments, including some of the UK’s top companies, offering stand-alone hard services, maintenance, and FM solutions. This is an office-based position.

What We Offer

• Competitive salary
• Extensive benefits including Private Medical, 5% pension contributions, Wellness programs, 22 days holidays + bank holidays, and more.
• Opportunities for professional development
• Industry-leading family leave benefits, including 26 weeks paid maternity and 12 weeks paid paternity leave.

Learn more about LIFE AT WATES: https://www.wates.co.uk/careers/

Note: A Basic DBS check is required. Applicants with criminal records will be assessed individually. Additional pre-employment checks may apply.

About Wates: A family-owned company with over 125 years’ experience, committed to reimagining places for people to thrive, with promises focused on sustainability, inclusion, and community.

We are recognized as a Gold Investors in People employer and are Disability Confident. Our recruitment is non-discriminatory, including regarding criminal backgrounds.