Facilities Coordinator

Jones Lang LaSalle Incorporated; South San Francisco (CA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

401(k) with match

Medical, Dental & Vision care

Paid parental leave

Paid time off

Daily Pay - early access

Job summary

Jones Lang LaSalle Incorporated in South San Francisco is hiring for a Master Data Specialist within the Lab Equipment Services group. You will manage master data and documentation for instrument services, ensuring alignment across CMMS/CCMS systems and with QA.

The role emphasizes data accuracy, process improvement, and collaboration with project managers and equipment owners. Responsibilities include approving MICs, updating BOMs, and refining preventive maintenance procedures, while acting as

Qualifications

• 2+ years' experience using CMMS performing data updates and corrections.
• High school diploma.
• Familiarity with GMP/cGMP (preferred).

Responsibilities

• Approve technical documentation as the Master Data SME for Instrument Services.
• Prepare master data for CCMS/CMMS integration and maintenance workflows.
• Ensure data consistency across data owners and project managers.
• Author/review MICs for CCMS and manage material master/BOM requests.
• Develop and revise preventive maintenance and calibration procedures.

Skills

CMMS data updates

Documentation

Process improvement

Cross-functional collaboration

Education

High school diploma

Tools

CMMS

CCMS

MRO systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Provide organization, communication, oversight, leadership, training, and administration of internal and external programs and business processes within the Lab Equipment Services department. Design and implement documentation and work process improvements, allowing Instrumentation Technicians to focus on routine maintenance activities.

What your day-to-day will look like

• Approve technical documentation as the Master Data subject matter expert (MDSME) and Maintenance Strategy SME for Instrument Services.
• Prepare documentation for inclusion of master data into the Computerized Calibration Management System (CCMS) and Computerized Maintenance Management System (CMMS).
• Work with equipment owners and project managers to ensure that all data is consistent and appropriate.
• Authoring and/or reviewing of Master Inspection Characteristics (MICs) for the CCMS.
• Contribute to the identification and procurement of appropriate test, service, and safety equipment, as well as spare parts and materials for proper maintenance and repair of process and laboratory instruments and equipment.
• Approve material master and bill of materials (BOM) requests for inclusion into Maintenance, Repair & Operating Supplies (MRO) stores and the CMMS.
• Develop new and revise existing preventative maintenance and calibration procedures in the Lab Equipment Services.
• Implement the new documents and work within change control program.
• Act as a change owner, assessor and/or approver for new and existing preventive maintenance and calibration procedures in the Lab Equipment Services.
• Serve as an interface to the Quality Assurance group to assist in aligning maintenance and calibration practices across the network.
• Participate on teams representing Lab Equipment Services, providing active participation and leadership as necessary per the team's charter and the specialist's role on that team.
• Recommend, champion, and administer process improvements, especially with respect to advanced calibration and troubleshooting techniques, e.g., Predictive, Test Uncertainties, Instrument Specifications Evaluation, Calibration Intervals, etc.
• Establish and sustain clear communications within cross-functional departments and strategic business units, along with external contractors, vendors, and service providers.
• Provide support for internal and external audits and inspections for the maintenance and calibration programs.
• Evaluate instrumentation specifications and design applications for new instruments and analytical technologies to identify any potential issues that could result in operational vulnerabilities affecting regulatory compliance, excessive costs, process vulnerability, reliability, and reduced system availability.
• Ability to work under only very general supervision and guidance, with more detailed instructions on new assignments.
• Work is reviewed for soundness of judgment and overall adequacy and accuracy.
• Works with manager to establish priorities and timelines.

Required Qualifications

• 2+ years' experience using CMMS performing data updates and corrections.
• High school diploma

Preferred Qualifications

• Familiarity with GMP/cGMP.
• 2+ years as master data experience for analytical instruments
• 2+ years as a Field Service Technician/Engineer for an analytical instrument manufacturer.

Location

South San Francisco, 1 DNA Way

Work Shift

M-F 8am to 5pm

Employment Details

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Salary / Compensation

$35 - $45

Estimated compensation for this position: 35.00 – 45.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

About JLL

Jones Lang LaSalle (JLL) is a leading global provider of real estate and investment management services. JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities see a brighter way forward.