Asset Lifecycle Management (ALM) Administrator

Jones Lang LaSalle Incorporated; Bothell (WA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking an Asset Lifecycle Management Administrator to oversee lab assets from acquisition through final disposal in a regulated R&D setting. You will manage asset records, coordinate maintenance, and optimize asset deployment to support safe, compliant operations on site in Bothell, WA.

This role requires 2+ years in asset management or laboratory operations, proficiency with CMMS, and strong organizational skills to drive process improvements and cost control.

Qualifications

• Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration or related field.
• 2+ years experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
• Proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping.
• Strong organizational and project management skills; detail-oriented with excellent time-management abilities.
• Working knowledge of laboratory equipment and regulatory requirements (GLP, GMP, ISO).
• Experience with working in a database tool: CMMS.
• Effective communicator, both verbally and in writing; able to interact with technical staff, management, and vendors.
• Demonstrated ability to analyze processes, identify improvement opportunities, and implement solutions.
• Experience in vendor management and contract negotiation is a plus.

Responsibilities

• Oversee the entire lifecycle of lab assets, including acquisition, installation, usage, maintenance, and final disposal or redevelopment.
• Maintain accurate and up-to-date records of all laboratory assets, tracking location, condition, and usage via asset management software and technologies (RFID, barcode systems).
• Schedule and coordinate preventive and corrective maintenance for new lab equipment, including managing service contracts and vendor relationships to ensure equipment reliability and minimal downtime.
• Create, review, and process asset requests; ensure all asset-related activities—MAC—are fully documented and tracked.
• Coordinate/Conduct site assessments to plan for asset allocation, installation, and disposition, optimizing lab layout for safety and efficiency.
• Ensure all equipment meets regulatory, audit, and safety standards; maintain comprehensive documentation and prepare necessary compliance and performance reports for management.
• Recommend and support process improvements to enhance lab efficiency, streamline operations, and position the lab for future needs and technological advancements.
• Work closely with research staff, facility management, and vendors to facilitate asset management processes and respond proactively to operational needs.

Skills

Asset management software

RFID & barcode systems

Maintenance coordination

Documentation & recordkeeping

Regulatory compliance

Vendor management

Project management

Communication skills

Education

Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration

Tools

CMMS

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description:

Asset Lifecycle Management (ALM) Administrator Position Summary The Asset Lifecycle Management Administrator is responsible for systematic tracking, installation, and removal of laboratory equipment throughout their entire lifecycle, from acquisition through deployment, maintenance, and final disposal. Operating within an R&D environment, this role facilitates asset preplanning, site assessments, and ensures all asset-related activities are documented, tracked, and compliant with regulatory standards. By optimizing equipment usage, managing inventory, coordinating maintenance, and driving process improvements, the ALM Administrator supports efficient and safe laboratory operations while controlling costs and preparing the lab for evolving technological needs.

Key Responsibilities

• Oversee the entire lifecycle of lab assets, including acquisition, installation, usage, scheduled maintenance, and final disposal or redevelopment.
• Maintain accurate and up-to-date records of all laboratory assets, tracking location, condition, and usage via asset management software and technologies (e.g., RFID).
• Schedule and coordinate preventive and corrective maintenance for new lab equipment, including managing service contracts and vendor relationships to ensure equipment reliability and minimal downtime.
• Create, review, and process asset requests; ensure all asset-related activities—including moves, additions, and changes (MAC)—are fully documented and tracked.
• Coordinate/Conduct site assessments to plan for asset allocation, installation, and disposition, optimizing lab layout for safety and efficiency.
• Ensure all equipment meets regulatory, audit, and safety standards; maintain comprehensive documentation and prepare necessary compliance and performance reports for management.
• Recommend and support process improvements to enhance lab efficiency, streamline operations, and position the lab for future needs and technological advancements.
• Work closely with research staff, facility management, and vendors to facilitate asset management processes and respond proactively to operational needs.

Skills and Qualifications

• Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or related field (or equivalent experience).
• 2+ years experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
• Proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping.
• Strong organizational and project management skills; detail-oriented with excellent time-management abilities.
• Working knowledge of laboratory equipment and regulatory requirements (e.g., GLP, GMP, ISO).
• Experience with working in a database tool: Computerized Maintenance Management System (CMMS).
• Effective communicator, both verbally and in writing; able to interact with technical staff, management, and vendors.
• Demonstrated ability to analyze processes, identify improvement opportunities, and implement solutions.
• Experience in vendor management and contract negotiation is a plus.

Physical/Work Environment Requirements

• Laboratory, office, and facility settings; may include occasional lifting or moving of equipment/supplies.
• Ability to conduct walk-throughs and site assessments.
• Able to lift up to 50lbs.

Success Factors

• High attention to detail and data accuracy
• Communicated, communicate, communicate
• Proactive in process optimization and regulatory compliance
• Strong collaborative and interpersonal skills
• Focused on safety, efficiency, and continuous improvement

N/A

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 95,000.00 - 105,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site -Bothell, WA

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

California Residents only

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.