Facilities Coordinator

US AMR-Jones Lang LaSalle Americas, Inc.; South San Francisco (CA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental & vision coverage

Paid parental leave

Paid time off and holidays

Daily pay

Job summary

JLL is seeking a Lab Equipment Services professional in South San Francisco to oversee maintenance processes, calibrations, and documentation for laboratory instruments. You will act as a master data owner, collaborate with project managers, and ensure accuracy across CMMS/CCMS systems.

The role emphasizes change management, quality alignment, and cross-functional teamwork within a regulated environment and MRO procurement considerations.

Qualifications

• 2+ years' experience using CMMS performing data updates and corrections.
• High school diploma.
• Familiarity with GMP/cGMP is preferred.
• 2+ years as master data experience for analytical instruments is preferred.
• 2+ years as a Field Service Technician/Engineer for an analytical instrument manufacturer is preferred.

Responsibilities

• Provide organization, communication, oversight, leadership, training, and administration of internal and external programs within Lab Equipment Services.
• Approve technical documentation as the Master Data SME for Instrument Services.
• Prepare documentation for inclusion of master data into CCMS/CMMS and ensure data consistency.
• Develop and revise preventative maintenance and calibration procedures.

Skills

CMMS experience

Documentation

Data accuracy

Communication

Education

High school diploma

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Provide organization, communication, oversight, leadership, training, and administration of internal and external programs and business processes within the Lab Equipment Services department.

• Design and implement documentation and work process improvements, allowing Instrumentation Technicians to focus on routine maintenance activities

• Approve technical documentation as the Master Data subject matter expert (MDSME) and Maintenance Strategy SME for Instrument Services.

• Prepare documentation for inclusion of master data into the Computerized Calibration Management System (CCMS) and Computerized Maintenance Management System (CMMS). Work with equipment owners and project managers to ensure that all data is consistent and appropriate. Authoring and/or reviewing of Master Inspection Characteristics (MICs) for the CCMS is a part of this task.

• Contribute to the identification and procurement of appropriate test, service, and safety equipment, as well as spare parts and materials for proper maintenance and repair of process and laboratory instruments and equipment. Approve material master and bill of materials (BOM) requests for inclusion into Maintenance, Repair & Operating Supplies (MRO) stores and the CMMS.

• Develop new and revise existing preventative maintenance and calibration procedures in the Lab Equipment Services. Implement the new documents and work within change control program.

• Act as a change owner, assessor and/or approver for new and existing preventive maintenance and calibration procedures in the Lab Equipment Services.

• Serve as an interface to the Quality Assurance group to assist in aligning maintenance and calibration practices across the network.

• Participate on teams representing Lab Equipment Services, providing active participation and leadership as necessary per the team's charter and the specialist's role on that team.

• Recommend, champion, and administer process improvements, especially with respect to advanced calibration and troubleshooting techniques, e.g., Predictive, Test Uncertainties, Instrument Specifications Evaluation, Calibration Intervals, etc.

• Establish and sustain clear communications within cross-functional departments and strategic business units, along with external contractors, vendors, and service providers.

• Provide support for internal and external audits and inspections for the maintenance and calibration programs.

• Evaluate instrumentation specifications and design applications for new instruments and analytical technologies to identify any potential issues that could result in operational vulnerabilities affecting regulatory compliance, excessive costs, process vulnerability, reliability, and reduced system availability.

• Ability to work under only very general supervision and guidance, with more detailed instructions on new assignments. Work is reviewed for soundness of judgment and overall adequacy and accuracy. Works with manager to establish priorities and timelines.

What your day-to-day will look like:

• Approve technical documentation as the Master Data subject matter expert (MDSME) and Maintenance Strategy SME for Instrument Services.

• Prepare documentation for inclusion of master data into the Computerized Calibration Management System (CCMS) and Computerized Maintenance Management System (CMMS). Work with equipment owners and project managers to ensure that all data is consistent and appropriate. Authoring and/or reviewing of Master Inspection Characteristics (MICs) for the CCMS is a part of this task.

• Contribute to the identification and procurement of appropriate test, service, and safety equipment, as well as spare parts and materials for proper maintenance and repair of process and laboratory instruments and equipment. Approve material master and bill of materials (BOM) requests for inclusion into Maintenance, Repair & Operating Supplies (MRO) stores and the CMMS.

• Develop new and revise existing preventative maintenance and calibration procedures in the Lab Equipment Services. Implement the new documents and work within change control program.

• Act as a change owner, assessor and/or approver for new and existing preventive maintenance and calibration procedures in the Lab Equipment Services.

• Serve as an interface to the Quality Assurance group to assist in aligning maintenance and calibration practices across the network.

• Participate on teams representing Lab Equipment Services, providing active participation and leadership as necessary per the team's charter and the specialist's role on that team.

• Recommend, champion, and administer process improvements, especially with respect to advanced calibration and troubleshooting techniques, e.g., Predictive, Test Uncertainties, Instrument Specifications Evaluation, Calibration Intervals, etc.

• Establish and sustain clear communications within cross-functional departments and strategic business units, along with external contractors, vendors, and service providers.

• Provide support for internal and external audits and inspections for the maintenance and calibration programs.

• Evaluate instrumentation specifications and design applications for new instruments and analytical technologies to identify any potential issues that could result in operational vulnerabilities affecting regulatory compliance, excessive costs, process vulnerability, reliability, and reduced system availability.

• Ability to work under only very general supervision and guidance, with more detailed instructions on new assignments. Work is reviewed for soundness of judgment and overall adequacy and accuracy. Works with manager to establish priorities and timelines.

Required Qualifications:

• 2+ years' experience using CMMS performing data updates and corrections.

• High school diploma

Preferred Qualifications:

• Familiarity with GMP/cGMP.

• 2+ years as master data experience for analytical instruments

• 2+ years as a Field Service Technician/Engineer for an analytical instrument manufacturer.

Location:

South San Francisco, 1 DNA Way

On-site –South San Francisco, CA

Work Shift:

M-F 8am to 5pm

Estimated compensation for this position:

35.00 – 45.00 USD per year

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Salary/ Comp:

$35 - $45

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

California Residents only

Accepting applications on an ongoing basis until candidate identified.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

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