Facilities Coordinator

Jones Lang LaSalle Incorporated; Oak Park (IL); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

401(k) matching

Medical/Dental/Vision

Paid parental leave

PTO & holidays

Daily Pay access

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator to support the management, operations, and maintenance for healthcare properties onsite in Chicago, IL. You will manage work orders, document compliance, and coordinate with vendors to ensure safe, efficient facilities.

This role emphasizes customer service, strong communication, and CMMS usage to assist the Facilities Manager and collaborate with stakeholders to deliver reliable services and meet client goals.

Qualifications

• Associate degree or equivalent in facilities management or related field.
• Excellent customer service with professional interaction with diverse stakeholders.
• Strong computer proficiency and experience with work order management systems.
• Demonstrated oral and written communication skills.
• Ability to multitask and organize responsibilities to meet facility goals.
• Basic knowledge of building mechanical, electrical and plumbing systems.
• Proven ability to develop productive relationships with clients and vendors.

Responsibilities

• Support management, operations and maintenance for healthcare properties.
• Maintain facility documentation and conduct environment of care inspections.
• Coordinate with vendors and service providers to ensure seamless operations.
• Process and track work orders and preventive maintenance in the CMMS.
• Communicate directions to vendors and facilities staff clearly and professionally.
• Assist Facilities Manager and Assistant Facilities Manager as needed.
• Develop stakeholder relationships to enhance the user experience.

Skills

Customer service

Communication

Multitasking

Vendor relations

Facilities knowledge

Computer literacy

Education

Associate degree in facilities management

Tools

CMMS Corrigo

Microsoft Office

Work order systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves:

The Facilities Coordinator plays a vital role in supporting the management, operations, and maintenance activities of our Buildings & Grounds team for healthcare properties. This position serves as a key point of contact for customer and client services while ensuring facility maintenance excellence through effective work order and workflow management. You will be responsible for maintaining facility documentation, conducting environment of care inspections, and coordinating with vendors and service providers to ensure seamless operations. This role directly contributes to JLL's mission of delivering exceptional facility management services in critical healthcare environments while building strong client relationships and supporting our clients' strategic goals and objectives.

What your day-to-day will look like:

Ensure proper documentation and monitoring of facility conditions using CMMS, including conducting spot checks to assess cleaning standards, maintenance requirements, and potential hazards for assigned facilities. Perform comprehensive environment of care inspections on all facilities and document findings to maintain compliance and safety standards. Document and complete all equipment work orders and preventive maintenance activities in the CMMS, ensuring accurate tracking and timely execution. Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work assignments. Participate as a key team member in response to emergency situations, demonstrating quick thinking and effective problem-solving abilities. Provide administrative and operational support to Facilities Manager and Assistant Facilities Manager as needed, including assistance with CMMS special projects and activities. Develop productive working relationships with key stakeholders, client personnel, and third parties to enhance the overall experience of facility users.

Required Qualifications:

• Associate degree or equivalent work experience in facilities management or related field
• Excellent customer service skills with proven ability to interact professionally with diverse stakeholders
• Strong computer proficiency and experience with work order management systems
• Demonstrated oral and written communication skills with ability to convey information clearly and professionally
• Ability to multitask and effectively organize responsibilities to achieve facility goals and objectives
• Basic knowledge of building mechanical, electrical, and plumbing systems
• Proven ability to develop productive working relationships with clients and vendors

Preferred Qualifications:

• Experience with CMMS systems (Corrigo preferred) and Microsoft Office applications
• Previous experience in healthcare facilities management or similar regulated environments
• Familiarity with environment of care standards and compliance requirements
• Knowledge of preventive maintenance best practices and scheduling
• Experience coordinating vendor services and monitoring service quality
• Understanding of emergency response protocols in healthcare settings

Location:

Onsite

On-site –Chicago, IL

Salary Range:

$28.84 to $32.69

Shift:

Monday to Friday, 7am-3pm

Visa Sponsorship:

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected Compensation:

60,000.00 – 68,000.00 USD per year

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.