Facilities Coordinator

Techtrueup; South Chelmsford (MA); Presencial; USD 32.000 - 34.000; Jornada completa

Descripción de la vacante

Indotronix is seeking a Facilities Coordinator for the Chelmsford, MA site. You will support the facilities team by managing the CMMS, coordinating with vendors and internal departments, and maintaining the site calendar.

The role requires initiative, strong communication, MS Office skills, and adherence to Good Documentation Practices. You will help keep records audit-ready and assist with SOP updates and monthly metrics.

Formación

• High school diploma or equivalent.
• 2+ years of experience in a similar administrative or facilities role.
• Experience with CMMS or BMS is desirable.

Responsabilidades

• Maintain scheduling and task management through our CMMS to track assets and maintenance.
• Schedule and coordinate work for vendors and Facilities technicians with Supervisors on the CMMS.
• Manage the Facilities calendar including PTO, contractor visits, and site events.
• Support for critical documents and keep records audit-ready following Good Documentation Practices.
• Maintain and update SOPs for the department.
• Prepare and maintain monthly metrics for the department.
• Coordinate meetings, reports, and projects with site admin teams.
• Create purchase requisitions and process invoices via the portal.
• Ensure timely completion of activities and follow-up on communications.
• Purchase office equipment and supplies for department(s).

Conocimientos

Interpersonal skills

Verbal and written communication

Organizational skills

Educación

High school diploma

Herramientas

CMMS

BMS

MS Office

Descripción del empleo

Indotronix was founded in April, 1986 in Poughkeepsie, NY. Today, Indotronix is headquartered in Rochester, NY and is part of the Indotronix Avani Group.The genesis of Indotronix' initial success was as an IT Consulting Services Supplier to IBM. Since then we have continued to add Fortune 500 clients and awards to our roster and delivered staffing services valued at over $1 billion across industry verticals. Today we are recognized as an invaluable Supplier of IT, Engineering, Clinical, Scientific, Professional resources by our clients., several of whom have retained Indotronix for an average of 10+ years.

Job Description

Job Title: Facilities Coordinator
Location: Chelmsford, MA 01824
Duration: 12 Months
Pay Rate: $23 - $25/hr on W2

Job Description

Will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
• Maintain and update departmental standard operating procedures (SOP's).
• Prepare and maintains monthly metrics for the department.
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
• Create purchase order requisitions and process of invoices for payment via our portal
• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
• Purchase office equipment and supplies for the department(s).

Education & Experience

• High school diploma or equivalent required.
• 2+ years of experience in a similar administrative or facilities role
• Experience in a cGMP environment with use of a BMS and CMMS system is desirable

Knowledge, Skills, Abilities

• Strong interpersonal skills, ability to build relationships, highly motivated, and organized
• Excellent verbal and written communication skills with experience
• Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
• Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

Additional Information

All your information will be kept confidential according to EEO guidelines.