Facilities Coordinator

MCS Group; Santa Ana (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

MCS Group is seeking a Facilities Coordinator to ensure smooth daily operations of a busy office in Santa Ana. You will coordinate building services, maintain safety standards, manage maintenance requests, and support employees, clients, and visitors.

This role requires strong communication, organization, and problem-solving skills, plus a valid driver's license and willingness to work onsite in the automotive sector. Experience in facilities or automotive environments is preferred.

Qualifications

• Experience coordinating building services and office support activities.
• Ability to maintain organized records and documentation.
• Strong communication with employees, clients, and vendors.
• Willingness to work onsite and in automotive environment preferred.

Responsibilities

• Monitor and manage facilities email inboxes and requests.
• Distribute mail and maintain departmental files and logs.
• Assist with preparation and distribution of facilities communications.
• Support scheduling of facilities team meetings and events.
• Maintain reports, logs, and measurements for facilities operations.
• Respond professionally to facilities-related inquiries and escalations.
• Coordinate event requirements with departments and service providers.

Skills

Communication skills

Organizational skills

Driver's license

Facilities coordination

Job description

We are hiring for a Facilities coordinator for a leading client of ours in the Automotive industry! The primary role of this position is to ensure the smooth and efficient daily operation of the facility by coordinating building services, maintaining a safe and organized work environment, managing maintenance requests, overseeing office services, and supporting the needs of employees, clients and visitors.

The facilities Coordinator shall facilitate communication, track service requirements, and assist with resolution or escalation of Facilities-related issues and requires experience as well as a valid driver's license and preferably experience working in the automotive industry.

Responsibilities include, but are not limited to:

• Monitor and manage designated Facilities email inboxes
• Distribute incoming departmental mail and correspondence
• Maintain applicable departmental files, logs, records, and documentation
• Assist with preparation and distribution of Facilities communications
• Support scheduling of Facilities team meetings
• Maintain accuracy of required reports, logs, and measurements
• Respond professionally and promptly to Facilities-related customer inquiries
• Monitor and manage the designated Events email inbox
• Communicate with event requestors to obtain event requirements
• Coordinate event requirements with appropriate HMA departments and service providers

Equal Opportunity Employer
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