Facilities Coordinator

City of New York; Lincoln (NE); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support community-based initiatives. This role involves managing vehicle operations, assisting with facilities requests, and ensuring safety protocols are followed. The ideal candidate will have experience in community work, a valid driver's license, and proficiency in Microsoft Office. Join a dynamic team dedicated to enhancing community services and making a positive impact in the lives of New Yorkers. If you're passionate about community support and possess strong organizational skills, this opportunity is perfect for you!

Benefits

Federal student loan forgiveness eligibility

State repayment assistance programs

Qualifications

• Baccalaureate degree and two years of experience in community work or related activities.
• High school graduation with six years of relevant experience.

Responsibilities

• Assist Facilities with tracking requests and troubleshooting issues.
• Schedule and maintain vehicles, ensuring safety and operational checks.

Skills

Community Work

Microsoft Office Proficiency

Vehicle Operation

Safety Protocols

Education

Baccalaureate Degree

High School Graduation

Tools

ServiceNow Portal

Job description

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish.

DYCD is seeking a Facilities Coordinator to perform the following responsibilities:

1. Assist Facilities in covering multiple locations by tracking requests submitted in the ServiceNow Portal system, including rectifying facilities-related issues, troubleshooting copiers and other office machinery, and arranging table/chair setups in Agency meeting spaces.
2. Serve as a backup mailroom staff by picking up and delivering mail to 2 Lafayette Street, 123 William Street, and other locations.
3. Assist in loading/unloading vehicles, moving small items and packages, and supporting loaders and transporters to ensure safety and efficiency.
4. Schedule requests for the use of a city vehicle from staff in a timely manner using ServiceNow.
5. Perform routine safety checks on motor vehicles to ensure they are operational before use.
6. Manage scheduling and maintenance of all vehicles, including inspections.
7. Investigate vehicle operation and performance complaints, maintaining necessary records related to vehicles, equipment, and transported goods or materials.
8. Initiate requisitions for automotive supplies, servicing equipment, and work orders for repairs by City repair shops or outside contractors, reporting all information to the AC of Administrative Services.
9. Investigate all motor vehicle and personnel accidents, preparing required reports.
10. Record and process all violations, reporting incidents to the AC of Administrative Services.
11. Schedule Defensive Driving courses through DCAS for staff as needed.
12. Submit annual requests for agency vehicle permits via DOT’s ePermits system.
13. Maintain proper records of all vehicle-related activities.
14. Operate various types of vehicles to transport the Agency Commissioner and Senior Staff to scheduled meetings and events, adhering to traffic laws and safety protocols.
15. Serve as a backup driver for the agency Commissioner.
16. Work may require modified schedules, including nights, weekends, and holidays.
17. Perform other related duties as required.

Community Coordinator - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or related activities; or
• High school graduation or equivalent and six years of relevant experience; or
• Equivalent education and/or experience, with at least one year of experience as described above.

Preferred Skills

• Valid motor vehicle driver license in New York State; candidates with moving violations, license suspensions, or accident records may be disqualified. License must be maintained throughout employment.
• Proficiency in Microsoft Office.
• Ability to lift 75 lbs.

Additional Information

Eligible for federal student loan forgiveness programs and state repayment assistance programs. Visit https://studentaid.gov/pslf/ for details.

Residency within New York City is generally required within 90 days of appointment, with certain exceptions for employees with 2+ years of city employment.

The City of New York is an equal opportunity employer committed to diversity and non-discrimination based on legally protected characteristics.