Facilities Coordinator

Solventum; Irvine (CA); On-site; USD 119,000 - 146,000; Full time

Job summary

An innovative company is seeking a Facilities Coordinator to lead strategic space planning and manage facility operations. This role involves collaborating with diverse teams to ensure efficient service delivery, oversee renovations, and maintain strong client relationships. The ideal candidate will possess a Bachelor's Degree and extensive experience in facilities management. Join a forward-thinking organization dedicated to improving healthcare through innovative solutions, where your contributions will make a significant impact on operational excellence and client satisfaction.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Accounts

Disability Benefits

Retirement Benefits

Paid Absences

Qualifications

• Bachelor's Degree or 7 years of facilities coordination experience.
• High School Diploma/GED or 11 years of facilities management experience.

Responsibilities

• Serve as liaison for strategic space planning and problem-solving.
• Manage facility services and coordinate client moves and renovations.

Skills

Facility Operations Management

Project Management

Vendor Management

Space Planning

Building Systems Knowledge (HVAC, Electrical)

Cost Control

OSHA Standards Compliance

Continuous Improvement Mindset

Education

Bachelor's Degree

High School Diploma/GED

Tools

SAP Plant Maintenance (PM)

AutoCAD

Job description

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Facilities Coordinator (Solventum)

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers' toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You'll Make in this Role

As a Facilities Coordinator you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Serve as the liaison and main contact for clients regarding strategic space planning, design, move planning, and problem-solving for complex facilities needs.
• Coordinate delivery of facility services including Plant Engineering, Sourcing, Vendor Services, Security, Custodial, and more.
• Proactively anticipate and address changing client needs across multiple departments and facilities.
• Lead client moves, renovations, and facility projects with minimal supervision.
• Manage and direct contractors, vendors, and functional/cross-functional teams.
• Mentor and train co-workers and new employees; act as department lead in supervisor's absence.
• Design workplace strategies involving multiple buildings and business units to drive more efficient space utilization.
• Drive metric performance for better space management outcomes.
• Represent the Facilities Management organization with high-demand and complex clients.
• Maintain strong client relationships and ensure high customer satisfaction.
• Communicate, apply, and help develop facilities management policies in response to evolving client and business needs.
• Monitor and analyze facility operational costs weekly and monthly using various systems (operations registers, shop work order reports, fixed asset reports, etc.).
• Develop and implement process improvements to reduce costs, boost productivity, and increase operational efficiency.
• Replicate best practices across Facilities teams, including Global Business Processes (GBP).
• Manage site access approvals, track document expirations, and field related questions.
• Oversee contract renewals for Maintenance, Quality, and Facilities.
• Act as Project Manager for CAPEX projects.
• Manage AV support for conference rooms.
• Handle Fixed Asset management, including researching book values.
• Administer site security programs and support SAP Plant Maintenance as a Subject Matter Expert (SME).
• Serve as a mentor and backup for key internal processes.
• Manage internal calibration programs (ECP creation and updates).
• Administer key and badge programs.
• Manage distribution of safety glasses and safety shoes.
• Oversee Contractor Safety procedures, including SOP updates and work permits.
• Manage pest control services for the site.

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

Bachelor's Degree or higher AND (7) seven years of manufacturing, facilities coordination, management experience in a private, public, government or military environment

OR

High School Diploma/GED from AND (11) eleven years of manufacturing, facilities coordination, management experience in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Proven track record of managing facility operations, maintenance programs, and vendor relationships.
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
• Proficient with SAP Plant Maintenance (PM) or other CMMS systems.
• Experience with space planning, project management, and renovation/construction coordination.
• Solid understanding of OSHA standards and environmental, health, and safety (EHS) compliance.
• Experience managing facility operational budgets, cost control, and CAPEX project planning.
• Skilled at vendor management, contract negotiations, and service level agreements.
• Familiarity with site calibration programs and internal audit processes.
• Ability to administer site access control systems, key/badge programs, and contractor safety protocols.
• On-call availability for facility-related emergencies as required.
• Certification in project management (PMP or CAPM) or Lean Six Sigma (Green Belt or higher).
• Experience supporting ISO 9001, ISO 14001, or similar quality/environmental management systems.
• Familiarity with energy conservation initiatives and sustainable facility operations.
• Knowledge of industrial hygiene standards and ergonomic workplace design.
• Experience using AutoCAD or space management software.
• Previous leadership experience mentoring junior staff or acting as interim supervisor.
• Strong continuous improvement mindset, with experience implementing operational process improvements.
• Working knowledge of emergency preparedness, business continuity, and disaster recovery planning for manufacturing facilities.

Work location: Onsite-Irvine, California, United States

Travel: May include up to 10%(domestic/international)

Relocation Assistance: Not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

Solventum offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.

Applicable to US Applicants Only:The expected compensation range for this position is $119,076 - $145,537, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insuranc e, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

Solventum Global Terms of Use and Privacy Statement

Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Solventum are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here , select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the
terms.