Facilities Coordinator

Dartmouth College; Hanover (NH); On-site; USD 30,000 - 45,000; Part time

Job summary

Dartmouth College in Hanover is looking for a part-time temporary event coordinator to support technical operations and user services in various facilities. Responsibilities include assisting during events, ensuring safety and compliance, and maintaining supplies. Candidates should possess a Bachelor’s degree, strong organizational skills, and experience in public service, especially in arts settings.

The position requires an ability to work irregular hours, including nights and weekends, and to lift objects as necessary. A background check will be conducted.

Qualifications

• One year of administrative experience in an arts-related setting.
• One year of experience working on-site during live public events.
• Ability to develop professional working relationships with students.

Responsibilities

• Support operation of programs at Top of the Hop and other venues.
• Plan and implement performing arts facilities and technical support.
• Monitor and maintain inventories and equipment usage.

Skills

Organizational skills

Interpersonal abilities

Proficiency in Microsoft Office

Problem-solving

Experience with Google Platform

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

EMS

AirTable

Job description

Overview

This part‑time temporary role reports to the Facilities Manager and serves as the technical and event staff providing support for users in the building to maximize the use of space and ensure safety and proper event protocol. The coordinator is expected to complete necessary tasks while providing high level service to ensure all facilities and equipment are fully functional, safe, clean, and code compliant.

Key Accountabilities

• Support the operation of many programs that take place in the Top of the Hop and other venues in the Hop that are not overseen by Hop Production and Union operations.
• Plan, coordinate and implement a wide variety of performing arts facilities and technical support.
• Exercise independent judgment, initiative and responsibility to facilitate presentations, functioning as a key liaison between event organizers, vendors and guests.
• Monitor, maintain various inventories and expendable supplies, ensuring proper equipment usage.
• Serve as liaison with Hopkins Center Facility Operations to ensure safety and use of facilities and equipment in keeping with standard professional practices.
• Regularly use systems related to facility use, including proficiency in EMS and AirTable.

Required Qualifications

• Bachelor's degree or the equivalent combination of education and experience.
• One year of administrative experience in an arts related setting.
• One year of experience working on‑site during live public events, providing access to patrons of all ages and abilities.
• Demonstrated organizational and interpersonal abilities.
• Ability to develop professional working relationships with students.
• Proficiency with Microsoft Office suite applications including Outlook, Word and Excel, and other related applications.
• Comfortable with the Google Platform as well as other types of cloud‑based collaboration spaces and databases.
• Enjoy meeting the public and solving problems that may arise in public service.
• Commitment to working effectively as part of an equitable, anti‑racism, anti‑bias team and work environment.
• Irregular work schedule includes primarily nights and weekends with some late nights.
• Ability to lift, carry and move objects such as boxes of programs and stanchions.
• Strong sense of initiative and ability to work both independently and as part of a team.
• Be informed about and compliant with ADA and PCI policies.

Preferred Qualifications

• Strong interest and knowledge about the performing arts.

Background Check

Employment is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications. Results must be acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.