Facilities Coordinator

CBRE Group, Inc.; Glendale (AZ); On-site; USD 45,000 - 51,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Management Assistant to support their team in ensuring client satisfaction and effective service delivery. This role involves responding to client inquiries, managing work orders, and maintaining vendor files, all while fostering a culture of respect and integrity. With competitive pay and comprehensive benefits starting from day one, this opportunity is perfect for individuals looking to grow in a supportive environment. Join a company that values excellence and community needs, and take the next step in your career with a firm committed to your professional development.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off (PTO)

Qualifications

• 2+ years of related experience or training in facility management.
• Ability to interpret instructions and communicate effectively.

Responsibilities

• Respond to client inquiries and ensure timely service delivery.
• Create and assign work orders to technicians and vendors.

Skills

Client Communication

Work Order Management

Vendor Management

Basic Financial Principles

Microsoft Office Outlook

Education

High School Diploma or GED

Tools

PC and PDA

Job description

Facilities Management, Property Management

Locations: Fairfield, California; Glendale, Arizona; Goodyear, Arizona, United States of America

About the role

The purpose of this position is to assist the facility management team in ensuring the successful completion of client facility needs.

What you’ll do

• Respond to client inquiries and concerns, ensuring timely and quality service delivery.
• Follow up with clients to ensure satisfaction.
• Create and assign work orders to technicians, subcontractors, and vendors; communicate effectively and resolve issues.
• Provide reports on work orders and monitor their status.
• Maintain files on work orders, proposals, and department documentation.
• Manage vendor files, verify completed paperwork, and train vendors on procedures.
• Process invoices with proper cost coding.
• Assist with facility inspections.
• Utilize PC and PDA for work order systems, email, and training purposes.
• Support process and procedure training initiatives.

What you’ll need

To succeed in this role, you should be able to perform all essential duties satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

• High school diploma or GED required; at least two years of related experience or training.
• Ability to interpret instructions and communicate effectively in writing and verbally.
• Basic knowledge of financial principles and calculations.
• Proficiency with Microsoft Office Outlook.
• Physical ability to stoop, stand, walk, climb stairs/ladders, and lift/carry loads over 50 lbs.

Why CBRE?

We foster a culture of respect, integrity, service, and excellence. Our approach is guided by community needs and global standards.

• Benefits start on the 1st of the month: medical, dental, vision, PTO, 401k, etc.
• Internal advancement opportunities after six months.
• Competitive pay.

Disclaimers

• Applicants must be authorized to work in the U.S. without sponsorship.

The salary range for this position is $45,000 to $50,500 annually, depending on experience and qualifications. Benefits include 401(k), health, dental, vision, and life insurance.

Equal Employment Opportunity

CBRE is committed to providing equal opportunity employment regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, or other protected classes.

Candidate Accommodations

CBRE provides reasonable accommodations for individuals with disabilities. For assistance, contact [e-mail] or call [phone] (U.S.) / [phone] (Canada).

CBRE GWS works with clients to optimize real estate's contribution to organizational success, supported by dedicated account management and global resources.