FACILITIES COORDINATOR

Compass Group USA; Clark (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Personal Leave

Job summary

ESFM delivers facilities management solutions with a strong emphasis on hospitality and service excellence. The Facilities Coordinator works closely with the Business Services Manager to ensure daily workplace operations run smoothly, coordinating soft services, moves, and changes while maintaining high workplace standards.

The role requires leadership in overseeing both self-performed and subcontracted services, proactive client communication, and a focus on elevating the employee and guest

Qualifications

• Prior Facilities Management experience within the Business & Industry sector or hospitality leadership experience in positions such as Housekeeping Manager, Front Office Manager, or Workplace Experience leadership.
• Experience managing Soft Services, including janitorial operations.
• Experience with P&L management.

Responsibilities

• Serve as the primary point of contact for workplace services, delivering an exceptional hospitality experience for clients, employees, guests, and vendors.
• Coordinate daily workplace operations with the Business Services Manager and oversee soft service vendors, moves, and changes.
• Provide day‑to‑day oversight of self‑performed and subcontracted services (cleaning, janitorial, light maintenance, landscaping, waste management, etc.).
• Build strong relationships, communicate proactively, and anticipate customer needs to consistently exceed expectations.
• Ensure facilities remain clean, safe, organized, and presentation‑ready; monitor vendor performance against SLAs and implement operational best practices.

Job description

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Other Formof Compensation: Potential Bonus

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

Job Summary

The Facilities Coordinator is responsible for delivering an exceptional workplace experience by combining hospitality, operational excellence, and customer-focused service. This role serves as a trusted partner to clients, employees, visitors, and service providers, ensuring every interaction reflects ESFM's commitment to hospitality and service excellence.Working closely with the Business Services Manager, this position coordinates daily workplace operations, oversees soft service vendors, manages workplace moves and changes, and proactively identifies opportunities to enhance the employee and guest experience. Success in this role is measured by the ability to anticipate needs, build strong relationships, maintain exceptional workplace standards, and consistently exceed customer expectations.

Hospitality & Customer Experience

• Serve as the primary point of contact for workplace services, delivering an exceptional hospitality experience for clients, employees, guests, and vendors.
• Build strong, trusted relationships through proactive communication, responsiveness, and personalized service.
• Anticipate customer needs and resolve workplace concerns quickly and professionally.
• Create a welcoming, organized, and service-focused workplace environment that reflects ESFM's hospitality culture.
• Respond to service requests with urgency while ensuring consistent follow-through and communication.

Workplace & Facilities Operations

• Assist with the oversight and performance management of self-performed and subcontracted services including:
• Cleaning and janitorial services, light maintenance, pest control, waste management, landscaping, mailroom operations
• Conduct routine inspections to ensure facilities remain clean, safe, organized, and presentation-ready.
• Ensure vendor performance aligns with established service level expectations.
• Support implementation of operational best practices that improve efficiency while enhancing customer experience.

Required Qualifications

• Prior Facilities Management experience within the Business & Industry sector or hospitality leadership experience in positions such as:
• Housekeeping Manager
• Front Office Manager
• Workplace Experience leadership
• Experience managing Soft Services, including janitorial operations.
• Experience with P&L management.
• Strong client relationship management and customer service skills.
• Demonstrated leadership abilities including staffing, recruiting, employee development, coaching, and team relations.
• Strong problem-solving abilities with a proactive, customer-first mindset.
• Ability to effectively manage multiple priorities while maintaining exceptional service standards.

Building Operations & Partner Management

Provide day-to-day oversight and coordination of the site's mechanical services team, ensuring building systems are maintained to the highest standards of safety, reliability, and operational performance. Partner with mechanical service providers to coordinate preventive maintenance, corrective repairs, equipment inspections, and scheduled shutdown activities while minimizing disruption to workplace operations.

Disclaimer

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Management reserves the right to modify responsibilities or assign additional duties as business needs change.

Associates at ESFM are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug‑free workplace.

ESFM

Brandy Wilson

Job Segment: Relationship Manager, Housekeeping, Customer Service, Hospitality