Facilities Coordinator

ZipRecruiter; Austin (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Facilities Coordinator to manage daily building operations and enhance workspace comfort. The ideal candidate will possess a background in hospitality or client-facing roles, ensuring exceptional service and efficient vendor coordination. Responsibilities include managing audio-visual systems, building automation, and seating assignments, while providing timely support to stakeholders. This role offers a dynamic environment where your organizational skills and technological orientation will shine. Join a forward-thinking team that values professionalism and client satisfaction.

Qualifications

• Bachelor's degree in Hospitality Management or Business Administration required.
• Proven experience with audio-visual systems and building automation software.

Responsibilities

• Oversee audio-visual systems and building automation for efficient HVAC operation.
• Manage vendor relationships and coordinate training courses.

Skills

Organizational Skills

Communication Skills

Customer Service

Multitasking

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Business Administration

Tools

Trane Tracer Ensemble

Move/Add/Change Software

Job description

Job Description

Under indirect supervision, the Facilities Coordinator oversees and coordinates the day-to-day building operations and services, ensuring occupants' work environment is conducive to maximizing productivity and workspace comfort. The ideal candidate will come from the hospitality industry or have experience interfacing with senior clients/customers. The candidate must be highly organized and technologically oriented. Work with the site operations team to deliver timely support and solutions.

Key Responsibilities:

1. Audio-Visual Systems & Security System Management: Oversee the setup, maintenance, and troubleshooting of audio-visual equipment. Manage badging/camera systems and provide monthly and annual reports and audits to ensure compliance.
2. Building Automation: Use Trane Tracer Ensemble software to monitor, adjust, and utilize the building automation system for efficient HVAC operation, providing a comfortable environment for all occupants.
3. Seating Software: Utilize move/add/change software to manage seating assignments and office layout changes.
4. Vendor Coordination: Manage vendor relationships, oversee contract negotiations, coordinate lab equipment installations, and organize training courses. Indirectly oversee janitorial and security staff as needed to meet client standards and needs.
5. Customer Service: Provide exceptional service to internal and external stakeholders, ensuring needs are met promptly and efficiently. Plan and respond to inclement weather to ensure safety. Collaborate with executive administrative assistants across divisions for support.
6. Shipping & Receiving: Oversee the shipping and receiving of all packages through the loading dock.
7. On-Call: Be available after hours and on weekends for scheduled and emergency maintenance or client events.
8. Reporting: Provide monthly reports on occupancy and attendance.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, or a related field.
• Proven experience with audio-visual systems and building automation software (Trane Tracer Ensemble).
• Familiarity with move/add/change software for seating assignments.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to manage vendor relationships and coordinate training courses.

Company Description:

Camelot Services, Inc., incorporated in 2000, provides high-quality, professional property and facilities management tailored to client needs. Headquartered in Plano, TX, Camelot has a national presence and offers international consultation services.

Camelot Services, Inc. is an equal employment opportunity employer and considers qualified applicants without regard to race, color, religion, sex, national origin, marital status, sexual orientation, protected military/veteran status, or any other protected factor.