Facilities Construction Project Manager

UCI; Irvine (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

University of California, Irvine is seeking a Facilities Project Manager to coordinate renovation, maintenance, and minor capital projects from concept through construction, with emphasis on budgets, schedules, and stakeholder communication.

You will lead project teams, hire architectural/engineering firms, ensure code compliance, and manage contracts while partnering with Campus units to deliver projects on time and within scope. This is a one-year contract with renewal potential.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• At least 3 years' experience in architecture, engineering, or facilities management.
• Experience leading renovation projects valued from $50,000 and up.

Responsibilities

• Coordinate all phases of renovation and minor capital projects.
• Define project scope, budgets, and schedules; communicate status.
• Hire architectural/engineering firms and manage consultants.
• Review cost estimates, bids, and construction documents.
• Ensure compliance with building codes and campus policies.
• Lead project teams and liaise with campus units.
• Close out projects and provide manuals/drawings.

Skills

Building codes

Project management

Problem solving

Budgeting

Contract management

Vendor liaison

Interpersonal communication

Political acumen

Team leadership

Education

Bachelor's degree in related area

Equivalent experience/training

Tools

Project management software

Job description

Responsibilities

Facilities Project Manager with experience who is responsible for coordinating all phases of renovation, maintenance, repair and minor capital projects, from establishment of design concepts project budgets and schedules through design implementation and coordination of construction. Execute and communicate project scope based on assessment of program, budget, building structure, utility infrastructure, and code compliance. Provide technical advice to customers and staff, and develop and evaluate alternate project solutions. Adhere to schedule and estimate and provide status reports as directed. Function as lead on projects as assigned by the Project Services Manager with a high degree of responsiveness to requests for service. Acts independently, receiving guidance at each key phase of the project. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Key Responsibilities

• Meets with clients to help define project scope and program; Responsible for all aspects of project management, including Customer communication, scope identification, project planning, cost estimating, funding, contracting, construction coordination, warranty coordination and project closeout to fully communicate and deliver the scope of the proposed renovation work on schedule and within budget.
• Formally establishes project plan, including working with other units, departments and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers. Function as liaison with the Campus customer during the duration of projects.
• Hires architectural / engineering firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings and manages the services of the architects and engineers.
• Reviews cost estimates, establishes project schedule and budget and reviews with clients and ensure construction documents have required approvals.
• Ensures plans and specifications conform to the program.
• Bids or negotiates construction contracts, reviews and manages construction activities, including contractor's schedule, RFIs, Submittals, Change Order Requests, and Punch List, and acts as liaison among project participants, resolving problems or conflicts.
• Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Creates project in project management software application, including systematic reporting and updating of project status as required by Capital Projects Management, including budget and schedule.
• Performs organizational, departmental and administrative activities not directly relating to projects, including serving on committees representing department or unit.
• Work closely with Facilities Management inspection group, Design & Construction Services contracts department, Project Accounting, and Facilities Management Maintenance and Operations group to ensure University and Public policy are adhered to and project delivery.
• Participate in Emergency Response Building Rapid Assessment Team, and all other duties assigned.

Qualifications

Required

• Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices.
• Thorough project management skills, including skill to manage complex projects.
• Thorough skills in problem recognition / avoidance / resolution.
• Thorough organizational and analytical skills including skill to provide high quality control. Detail oriented to accurately proof contracts and other documents.
• Thorough written, verbal and interpersonal communications skills including high level political acumen.
• Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Knowledge of industry standards and utility systems when inspecting and surveying buildings infrastructure for the basis of project design development.
• Ability to work with consultants and material vendors in exploring design and construction options.
• Skill in working with people who have levels of design and construction knowledge ranging from detailed to very limited, to assist their understanding of project scope, design decisions, associated costs, project schedule, and codes and standards compliance and achieve a high level of customer satisfaction.
• Knowledge of University systems Policies and Procedures applicable to the Irvine campus.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience of experience in Architectural, Engineering or Facilities fields, including 3 years of responsible planning, organizing and managing teams to execute renovation projects ranging in value from $50,000 and up.

Driver's License

• Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Preferred

• Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.
• Knowledge of principles used in preparing man-hour and material estimates for various types of projects.
• Skill in adjusting industry standard estimating procedures and guides to accommodate project-specific decisions.
• Knowledge of Public contracting code and policies as they pertain to procuring professional services, purchase orders, and construction contracts.
• Active California Department of Consumer Affairs- Architect License
• Active California Department of Consumer Affairs- Professional Engineer
• Project Management Institute- PMP
• USGBC- LEED credentials
• Association of Energy Engineers- Certified Energy Manager

Special Conditions

• Must comply with UC vaccine policy
• Must be able to wear PPE
• Add must be able to work outside of regular hours including on-call.

Total Rewards

Salary is negotiable based on experience. This is a one-year contract position with the expectation of annual renewal. We provide comprehensive benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

the following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation