Senior Administrative Assistant

Franklin Templeton Investments; New York, Northern (NY, KY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

401(k) with company match

ESIP

LEAP Education Assistance

Career development programs

Job summary

Franklin Templeton Investments in New York City is seeking a Senior Administrative Assistant to join the Crypto team. The role supports senior executives with calendars, travel, invoices, and correspondence, coordinating domestic and international arrangements.

The ideal candidate will have solid admin experience, a business degree or Admin Certification, and strong communication, organization, and discretion. The position offers competitive compensation and a comprehensive benefits package.

Qualifications

• Solid administrative experience supporting senior management in a professional environment.
• Degree in Business Administration or similar or Administrative Certification preferred.
• Experience working with members of senior management and high-profile clients.
• Strong communication skills, both written and verbal.
• Proactive approach to work with ability to anticipate needs.
• Solid organizational skills, ability to organize and maintain orderly files and records.
• Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
• Ability to prioritize and perform multiple tasks in a fast-paced environment.
• Ability to assess and solve problems quickly with little direction.
• Ability to work well under pressure and adapt to unexpected circumstances.
• Strong attention to detail; ability to accurately proofread documents.
• Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.
• Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.
• Experience in the financial industry or a corporate environment preferred.

Responsibilities

• Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.
• Manage day-to-day communication between executives and company staff or outside business clients and contacts.
• Coordinate complex domestic and international travel plans.
• Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
• Ensure that department invoices and expense reports are processed timely and accurately.
• Take and maintain meeting minutes of periodic departmental meetings.
• Coordinate legal document signing.
• Receive and greet visitors while maintaining the highest level of professionalism.
• Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.
• Lead and/or support departmental projects.
• Prepare spreadsheets and written documents.
• Prepare, format, and edit highly professional PowerPoint presentations.
• Assist with creation and distribution of communications.
• Maintain and track department budgets.
• Serve as delegate for the executive team when required, such as managing and approving expense reports.
• Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.
• Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc. to set up introductory meetings as well as technology and other set-up requirements.
• Prepare updates and other documents to meet department and division planning requirements.

Skills

Strong communication

Proactive approach

Organization skills

Discretion/confidentiality

multitasking

problem solving

Attention to detail

SharePoint

Financial industry experience

Education

Business Administration degree or Administrative Certification

Administrative Certification

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams)

SharePoint

Teams

Job description

At Franklin Templeton, we believe success is built through powerful partnerships. As a forward thinking asset manager, we build dynamic relationships with clients, understand their goals, and navigate complex markets together. We leverage cutting edge strategies and deep insights to unlock opportunities for long term wealth creation. Our talented, global teams bring expertise that is both broad and unique. From our welcoming, inclusive, and supportive culture to our globally diverse business, we offer opportunities not only to help you reach your potential, but also to contribute to our clients' success.

Senior Administrative Assistant

We are looking for a Senior Administrative Assistant to join the Franklin Templeton Crypto team. The role will be based in New York City.

What are the ongoing responsibilities of a Senior Administrative Assistant?

• Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.
• Manage day-to-day communication between executives and company staff or outside business clients and contacts.
• Coordinate complex domestic and international travel plans.
• Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
• Ensure that department invoices and expense reports are processed timely and accurately.
• Take and maintain meeting minutes of periodic departmental meetings.
• Coordinate legal document signing.
• Receive and greet visitors while maintaining the highest level of professionalism.
• Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.
• Lead and/or support departmental projects.
• Prepare spreadsheets and written documents.
• Prepare, format, and edit highly professional PowerPoint presentations.
• Assist with creation and distribution of communications.
• Maintain and track department budgets.
• Serve as delegate for the executive team when required, such as managing and approving expense reports.
• Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.
• Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc. to set up introductory meetings as well as technology and other set-up requirements.
• Prepare updates and other documents to meet department and division planning requirements.

What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?

• Solid administrative experience supporting senior management in a professional environment.
• Degree in Business Administration or similar or Administrative Certification preferred.
• Experience working with members of senior management and high-profile clients.
• Strong communication skills, both written and verbal.
• Proactive approach to work with ability to anticipate needs.
• Solid organizational skills, ability to organize and maintain orderly files and records.
• Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
• Ability to prioritize and perform multiple tasks in a fast-paced environment.
• Ability to assess and solve problems quickly with little direction.
• Ability to work well under pressure and adapt to unexpected circumstances.
• Strong attention to detail; ability to accurately proofread documents.
• Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.
• Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.
• Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary—designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program.

Highlights of our benefits include:

• Paid Time Off: Three weeks of PTO in your first year
• Health Coverage: Competitive medical, dental, and vision insurance to support your well-being
• Retirement Savings: 401(k) plan with an 85% company match on pre-tax and/or Roth contributions, up to IRS limits
• Equity & Investing: Employee Stock Investment Plan (ESIP) with discounted share purchase opportunities
• Learning Education Assistance Program (LEAP): To support your ongoing growth and career advancement
• Employee Investment Benefits: Opportunity to purchase company funds with no sales charge

We expect the annual salary for this position to range between $100,000-$110,000, depending on location and level of relevant experience, plus discretionary bonus.

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

When you become part of Franklin Templeton, you’ll join a company dedicated to progress. A company that doesn't settle. One where we pursue our ambitions with energy and persistence. That’s why it’s so important that we empower and encourage the progress of our employees. From our welcoming, inclusive, and flexible culture – to our global and diverse business, we provide opportunities to help you reach your potential while contributing to ours. At Franklin Templeton, we embrace individual differences and value experience and perspectives brought by talent from around the world. And, although we are all different, we all have one thing in common – we are dedicated to what we do. So whether you’re just starting your career journey, are well on your way, or are seeking a new direction, you’ll find the support you need to grow your career with us.

Come, join us, and help us shape the future of the global asset management industry!