Facilities Associate

Tennessee Board of Regents; Gallatin (TN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Wellness incentive program

Education assistance

Employee assistance program

Longevity pay

Pension and 401k plans

Paid holidays

Annual leave

Sick leave

Sick Leave Bank

State employee discount program

Job summary

Volunteer State Community College seeks a Facilities Associate to support the Manager of Facilities and Director of Plant Operations. You will schedule bus drivers and fleet usage, track maintenance, and assist with bids and work orders.

Responsibilities include coordinating bids, reconciling invoices, handling correspondence, and maintaining appointment schedules. Minimum qualifications include a high school diploma or GED and one year of related experience; an associate's degree is preferred.

Qualifications

• High School diploma or GED equivalent.
• One year of related experience.
• Associate's degree preferred.
• Experience with RFP/Bid process preferred.
• Experience in facilities or fleet management beneficial.

Responsibilities

• Assign and manage bus and fleet vehicle use.
• Track, maintain, and schedule maintenance for college vehicles.
• Facilitate communications via telephone, CMMS, and two-way radio.
• Perform financial reconciliation of reports and invoices.
• Assist with bids, purchase orders, and vendor coordination.
• Arrange meetings and manage calendars for Facilities leadership.

Skills

Communication

MS Excel

MS Word

Data entry

Detail oriented

Phone etiquette

Confidentiality

Multi-tasking

Education

High School Diploma or GED

Associate's degree

Tools

CMMS / maintenance software

MS Excel

Job description

Title: Facilities Associate

Institution: Volunteer State Community College

Job Summary: This position will provide support for the Manager of Facilities and Director of Plant Operations. This position will schedule bus drivers and use of the buses and schedule use of all Vol State fleet vehicles. This position will schedule and track maintenance for all Vol State fleet vehicles, police vehicles, and buses. This position will provide assistance with requesting and receiving bids for Plant Operations projects and support Plant Operations by opening, accepting and closing related work orders, coding invoices, financial reconciliation of reports, preparing correspondence, and filing.

Job Duties: Assign and manage bus and fleet vehicle use. Track, maintain, and schedule maintenance for all college vehicles. Facilitate communications via telephone, computerized maintenance Management System, and two-way radio. Perform financial reconciliation of reports. Work in accordance with the Data Protection Act on the disclosure of information, and the Health and Safety at Work Act. Provide support for the Senior Director of Plant Operations in the absence of the Senior Administrative Assistant. Coordination of bids and purchase orders for the Manager of Facilities. Arrange meetings, interviews, and maintain appointment schedule for the Manager of Facilities and Director of Plant Operations, as needed. Other duties as assigned.

Minimum Qualifications:

• High School diploma or GED equivalent.
• One (1) year of related experience.

Preferred Qualifications:

• Associate's degree.
• Experience using the RFP/Bid process.
• Experience working in a facilities role.
• Experience with fleet management.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population.
• Must demonstrate excellent written and oral communication skills.
• Proficiency in Microsoft Excel and Word. Ability to create and maintain spreadsheets, data entry, and create formulas.
• Skilled in composing routine letters and preparing reports.
• Detail oriented and highly organized.
• Knowledge of standard office practices and procedures.
• Ability to learn new computer software/web applications.
• Ability to become proficient in using maintenance software application and its functioning modules - screen, accept/reject, open/close work orders.
• Maintain confidentiality of information.

Pay Rate: $39,352 - $47,222 annual salary depending on experience

Volunteer State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
• Wellness Incentive Program (if enrolled in Health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
• 14 Paid Holidays/Year
• Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

Advertised:

08 Sep 2026 Central Daylight Time