Facilities Assistant/Receiving Clerk

Commonwealth of VA Careers; Virginia; On-site; USD 43,000 - 48,000; Full time

Job summary

Piedmont Virginia Community College seeks a Facilities Assistant/Receiving Clerk to support campus facilities operations. The role involves receiving, counting, and distributing items, transporting documents and supplies, and using warehouse equipment to support departments and the mailroom.

The position requires maintaining inventory, performing courier duties, and assisting with events. PVCC emphasizes customer service and collaborative work across campus in all weather conditions, with

Qualifications

• Experience in shipping, receiving, warehouse operations, facilities support, or related field.
• Demonstrated ability to receive, inspect, verify, sort, and distribute materials and supplies accurately.
• Ability to safely operate or learn to operate material handling equipment, including forklifts, hand trucks, carts, and other warehouse equipment.
• Demonstrated computer proficiency, including Microsoft Office (Outlook, Word, and Excel), email systems, and inventory, shipping/receiving, or data-entry applications.
• Valid driver's license with acceptable driving record and ability to operate college vehicles.
• Ability to perform courier and delivery duties, including transporting mail, supplies, and materials to various locations.
• Ability to lift up to 75 pounds with or without accommodation.
• Ability to work outdoors in varying weather conditions and perform physically demanding tasks.
• Ability to follow written and verbal instructions and work independently with minimal supervision.
• Commitment to excellent customer service and collaboration with faculty, staff, students, and the public.

Responsibilities

• Assist with receiving and distribution of items and materials delivered to the college.
• Transport documents, supplies, mail, and other materials to designated locations on schedule.
• Operate warehouse equipment for receipt, storage, or delivery of materials.
• Requisition and store materials to maintain inventory levels.
• Perform courier duties including daily mail delivery to the United States Post Office.

Skills

Shipping & receiving

Warehouse operations

Facilities support

Customer service

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Inventory systems

eVA procurement platform

Job description

Title: Facilities Assistant/Receiving Clerk

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Nonexempt

Hiring Range: $43,000 - $48,000

Full Time or Part Time: Full Time

PVCC is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu.

Position Purpose:

PVCC is seeking a Facilities Assistant/Receiving Clerk. This position supports facilities operations as required. It is responsible for receiving and distribution of items and materials delivered to the college. The incumbent transports documents, supplies, mail, and other materials to designated locations upon request or at established schedules.

Duties and Responsibilities:

Shipping and Receiving:

• Compare incoming shipments with records, such as manifests, invoices, or purchase orders, to verify accuracy as per established procedures.
• Receive and count items and record data for accounting purposes.
• Sort and deliver received items.
• Use warehouse equipment, including forklift, hand trucks, and carts in the receipt, storage, or delivery of materials to departments, mailroom, or storage areas.
• Requisition and store materials to maintain appropriate level of inventory.
• Use the COV procurement platform (eVA) to perform procurement and receiving functions

Perform courier duties in support of the college

• Make courier runs per defined schedule and upon special request as directed. Complete mail delivery each day to United States Post Office as per schedule.

Maintain PVCC vehicles.

• Monitor and maintain all departmental and pool vehicles at an appropriate level of cleanliness. Ensure that the exterior and interior of the vehicles are clean. Take vehicles to car wash to maintain appearance.
• Transport vehicles to and from maintenance shops.

Set up and break down furniture, equipment, or other items for college events.

Designated as Essential Personnel: respond to campus contingencies

• Participate in snow and ice clearing during inclement weather.
• Participate in other cleaning or clearing necessary to maintain campus operations during an emergency or other interruption of operation.

Assist and collaborate with Trade Technicians and Groundskeepers on maintenance tasks at the direction of Facilities Manager.

• Asist with or perform maintenance tasks such as plumbing, painting, carpentry, filter changes.

Embrace the core values of PVCC. Promote and support these values in job performance, internal and external community/customer service, and behaviors.

Physical Requirements:

• Frequent lifting, carrying, pushing, and pulling of materials and equipment.
• Ability to work outdoors in all seasons and weather conditions.
• Ability to safely climb ladders and navigate stairs.
• Ability to perform repetitive physical tasks and operate manual and powered equipment.

Piedmont Community College offers a robust benefits package, including:

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Minimum Qualifications:

• High school diploma or equivalent.
• Experience in shipping, receiving, warehouse operations, facilities support, or a related field.
• Demonstrated ability to receive, inspect, verify, sort, and distribute materials and supplies accurately.
• Ability to safely operate or learn to operate material handling equipment, including forklifts, hand trucks, carts, and other warehouse equipment.
• Demonstrated computer proficiency, including experience using Microsoft Office (Outlook, Word, and Excel), email systems, and inventory, shipping/receiving, or data-entry applications to accurately track shipments, maintain records, and communicate with campus departments.
• Valid driver's license with an acceptable driving record and the ability to operate college vehicles.
• Ability to perform courier and delivery duties, including transporting mail, supplies, and materials to various locations.
• Ability to lift, carry, push, and move materials, equipment, and furniture weighing up to 75 pounds, with or without reasonable accommodation.
• Ability to perform physically demanding work including standing, walking, bending, climbing, and working both indoors and outdoors in varying weather conditions.
• Ability to effectively follow written and verbal instructions and work independently with minimal supervision.
• Demonstrated commitment to providing excellent customer service and working collaboratively with faculty, staff, students, and the public.
• Ability to serve as designated essential personnel and respond during emergency campus operations, including inclement weather events.

Additional Considerations:

• Previous experience in higher education, government, or public-sector facilities environment.
• Forklift certification or experience operating powered industrial trucks.
• Experience using inventory management, shipping, receiving, or work order systems.
• Knowledge of basic building maintenance practices, including plumbing, painting, carpentry, and preventative maintenance activities.
• Experience assisting with event setup and breakdown, including moving furniture and equipment.
• Experience performing snow and ice removal or emergency response duties.
• Commercial driving experience involving regular deliveries, courier services, or fleet vehicle operation.
• Experience maintaining vehicles, including coordinating routine service and inspections.
• Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Experience working effectively as part of a facilities, maintenance, or grounds team.