Facilities Assistant/Receiving Clerk
VCCS
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Job summary
Piedmont Virginia Community College (PVCC) is seeking a Facilities Assistant/Receiving Clerk to support shipping, receiving, and facilities operations on campus. The role involves transporting materials, using warehouse equipment, and assisting with event setup and campus logistics.
Essential duties include inventory control, procurement using the eVA platform, courier tasks, and vehicle maintenance. Candidates should have a high school diploma, valid driver’s license, and comfort with physical
Qualifications
- High school diploma or equivalent required.
- Experience in shipping, receiving, warehouse ops, or related field.
- Ability to receive, inspect, verify, sort, and distribute materials accurately.
- Valid driver's license with clean driving record.
- Proficient with Microsoft Office; familiarity with inventory/shipping systems.
- Forklift certification or ability to learn forklift operation.
Responsibilities
- Shipping and Receiving: verify accuracy against records, count items, and record data.
- Sort and deliver received items and use warehouse equipment.
- Requisition and store materials to maintain inventory levels.
- Use eVA procurement platform for purchasing and receiving functions.
- Perform courier duties including daily mail delivery.
- Maintain PVCC vehicles and transport for events and settings.
Skills
Education
Tools
Job description
Typically, daytime hours, Monday through Friday. This role is an essentialworker and will be designated to work when Piedmont Virginia Community College is authorized to be closed due to inclement weather or other emergency closings.
This is an on-campus position.
Piedmont Virginia Community College ( PVCC ) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System ( VCCS ). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
Position Purpose:
PVCC is seeking a Facilities Assistant/Receiving Clerk. This position supports facilities operations as required. It is responsible for receiving and distribution of items and materials delivered to the college. The incumbent transports documents, supplies, mail, and other materials to designated locations upon request or at established schedules.
Duties and Responsibilities:
Shipping and Receiving:
- Compare incoming shipments with records, such as manifests, invoices, or purchase orders, to verify accuracy as per established procedures.
- Receive and count items and record data for accounting purposes.
- Sort and deliver received items.
- Use warehouse equipment, including forklift, hand trucks, and carts in the receipt, storage, or delivery of materials to departments, mailroom, or storage areas.
- Requisition and store materials to maintain appropriate level of inventory.
- Use the COV procurement platform (eVA) to perform procurement and receiving functions
Perform courier duties in support of the college
- Make courier runs per defined schedule and upon special request as directed. Complete mail delivery each day to United States Post Office as per schedule.
Maintain PVCC vehicles.
- Monitor and maintain all departmental and pool vehicles at an appropriate level of cleanliness. Ensure that the exterior and interior of the vehicles are clean. Take vehicles to car wash to maintain appearance.
- Transport vehicles to and from maintenance shops.
Set up and break down furniture, equipment, or other items for college events.
Designated as Essential Personnel: respond to campus contingencies
- Participate in snow and ice clearing during inclement weather.
- Participate in other cleaning or clearing necessary to maintain campus operations during an emergency or other interruption of operation.
Assist and collaborate with Trade Technicians and Groundskeepers on maintenance tasks at the direction of Facilities Manager.
- Asist with or perform maintenance tasks such as plumbing, painting, carpentry, filter changes.
Embrace the core values of PVCC . Promote and support these values in job performance, internal and external community/customer service, and behaviors.
Physical Requirements:
- Frequent lifting, carrying, pushing, and pulling of materials and equipment.
- Ability to work outdoors in all seasons and weather conditions.
- Ability to safely climb ladders and navigate stairs.
- Ability to perform repetitive physical tasks and operate manual and powered equipment.
Piedmont Community College offers a robust benefits package, including:
- State of Virginia employee benefits
- Comprehensive health insurance (medical, dental, and vision)
- Virginia Retirement System ( VRS ) participation
- Generous annual leave and paid holidays
- Continuous learning programs
- Access to wellness resources and employee assistance programs
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- High school diploma or equivalent.
- Experience in shipping, receiving, warehouse operations, facilities support, or a related field.
- Demonstrated ability to receive, inspect, verify, sort, and distribute materials and supplies accurately.
- Ability to safely operate or learn to operate material handling equipment, including forklifts, hand trucks, carts, and other warehouse equipment.
- Demonstrated computer proficiency, including experience using Microsoft Office (Outlook, Word, and Excel), email systems, and inventory, shipping/receiving, or data-entry applications to accurately track shipments, maintain records, and communicate with campus departments.
- Valid driver’s license with an acceptable driving record and the ability to operate college vehicles.
- Ability to perform courier and delivery duties, including transporting mail, supplies, and materials to various locations.
- Ability to lift, carry, push, and move materials, equipment, and furniture weighing up to 75 pounds, with or without reasonable accommodation.
- Ability to perform physically demanding work including standing, walking, bending, climbing, and working both indoors and outdoors in varying weather conditions.
- Ability to effectively follow written and verbal instructions and work independently with minimal supervision.
- Demonstrated commitment to providing excellent customer service and working collaboratively with faculty, staff, students, and the public.
- Ability to serve as designated essential personnel and respond during emergency campus operations, including inclement weather events.
- Previous experience in higher education, government, or public-sector facilities environment.
- Forklift certification or experience operating powered industrial trucks.
- Experience using inventory management, shipping, receiving, or work order systems.
- Knowledge of basic building maintenance practices, including plumbing, painting, carpentry, and preventative maintenance activities.
- Experience assisting with event setup and breakdown, including moving furniture and equipment.
- Experience performing snow and ice removal or emergency response duties.
- Commercial driving experience involving regular deliveries, courier services, or fleet vehicle operation.
- Experience maintaining vehicles, including coordinating routine service and inspections.
- Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Experience working effectively as part of a facilities, maintenance, or grounds team.
Operation of a State Vehicle Yes
Supervises Employees No
Within the college service area
Posting Number CLS_4854P
Recruitment Type General Public - G
Number of Vacancies 1
Job Open Date 11/05/2026
Job Close Date 12/06/2026
Agency Website www.pvcc.edu
Contact Name Human Resources
Email humanresources@pvcc.edu
Phone Number 434-961-6567
Piedmont Virginia Community College does not discriminate on the basis of sex, including sexual harassment, in its education programs, activities, or employment, as required by Title IX of the Education Amendments of 1972. This applies to admissions, employment, and all aspects of college life.
Piedmont Virginia Community College does not discriminate on the basis of race, color, religion, national origin, political affiliation, disability, veteran status, sex, age or sexual orientation in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Associate Vice President of Human Resources, 501 College Dr., Main Building, Room M132, Charlottesville, VA 22902; 434.961.6567.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Alternative Hiring Process Letter
- License
- SF-50 (Documentation of involuntary separation from Federal Agency)
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