Facilities Assistant

Virginia Community Colleges; Virginia (MN); On-site; USD 37,000 - 44,000; Part time

Job summary

J. Sargeant Reynolds Community College seeks a Facilities Assistant to provide administrative and project coordination support for construction, capital outlay, maintenance reserve, and locally funded projects across multiple campuses.

The role assists the Director of Facilities Management & Planning and the Facilities Manager in day-to-day operations, develops schedules, maintains documentation, and ensures compliance with building codes and state processes. This is an on-site position.

Qualifications

• Knowledge of building trades, construction practices and procedures, and applicable building codes and regulations, including OSHA, NFPA, and DGS.
• Ability to coordinate assigned project activities, read and interpret architectural and engineering drawings, maintain project documentation, and support the administration of multiple contracts.
• Proficient in Microsoft Office applications, including Word, Access, and Excel.

Responsibilities

• Developing project schedules and maintaining project and contract documentation.
• Coordinating the bidding process and tracking project paperwork, budgets, and schedules.
• Communicating with internal departments, end users, contractors, vendors, project managers and stakeholders.

Skills

Building trades

Coordination of multiple projects

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Word

Excel

Access

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Facilities Assistant

Role Title

Role Code

Role Code 19211-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 04

Position Number

Position Number 283W0214

Agency

Agency J. Sargeant Reynolds Community College

Division

Division J. Sargeant Reynolds Community College (Div)

Work Location

Hiring Range

Hiring Range $27 - $32/ hour

Emergency/Essential Personnel No

EEO Category

EEO Category N-No EEO-4 Reporting

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

As scheduled by the supervisor. This is an on-site position.

Sensitive Position

Sensitive Position No

Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

Provides comprehensive administrative and project coordination support for the college’s construction, capital outlay, maintenance reserve, and locally funded projects and programs. The position assists the Director of Facilities Management & Planning and the Facilities Manager in the day-to-day operations of their respective divisions and supports the planning, coordination, and administration of projects across all college campuses.

Responsibilities include developing project schedules; preparing and maintaining project and contract documentation; coordinating the bidding process; tracking and reconciling project-related paperwork, spreadsheets, budgets, and schedules; communicating with internal departments, end users, contractors, vendors, project managers, and other stakeholders. The Facilities Assistant assists in monitoring and documenting contractor performance and communicates concerns to Facilities management. The position supports projects requiring review or approval by the Virginia State Bureau of Capital Outlay Management ( BCOM ), assists in maintaining required documentation and coordination, and supports compliance with applicable building codes and local, state, and federal requirements.

The position responds professionally and promptly to internal and external faculty, staff, students, customers, contractors, vendors, and the public, providing accurate information and appropriate follow-through. Demonstrates sound judgment and effective decision-making in prioritizing requests, adapting to changing priorities, resolving issues, and supporting multiple projects simultaneously. Performs special projects and other duties as assigned in support of the college’s facilities management, planning, construction, and capital improvement objectives.

Provides administrative support through record keeping, tracking project-related procurement and purchasing documentation, maintaining the work order system, tracking job orders, developing and maintaining spreadsheets, and coordinating project-related information. Project assignments may range from routine maintenance and construction activities to complex projects involving multiple departments and stakeholders.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge of building trades, construction practices and procedures, and applicable building codes and regulations, including OSHA , NFPA , and DGS . Knowledge of DGS and VCCS procedures and requirements. Demonstrated ability to support the planning and coordination of construction projects, monitor and document contractor work, and understand technical, contractual, and regulatory requirements relevant to assigned responsibilities.

Ability to coordinate assigned project activities, read and interpret architectural and engineering drawings, maintain project documentation, and support the administration of multiple contracts. Proficient in Microsoft Office applications, including Word, Access, and Excel. Strong customer service, organizational, and communication skills, with the ability to effectively interact with students, faculty, staff, contractors, and other stakeholders.

Required:

• High school diploma or equivalent.
• Experience in construction, facilities management, construction project coordination, project administration, or a related field.
• Experience maintaining project, construction, contract, or comparable technical documentation.
• Experience using computer applications, spreadsheets, databases, or project-tracking systems.
• Demonstrated ability to coordinate multiple assignments, priorities, and deadlines.

Additional Considerations

Preferred:

• Experience supporting construction, renovation, capital outlay, maintenance reserve, or facilities projects.
• Experience working with architectural/engineering drawings, construction documents, contracts, or related technical documentation.
• Experience with state or public-sector construction, procurement, or facilities processes.
• Experience with eVA, Newforma, e-Builder, Procore, Construction Hive, or comparable systems.
• Knowledge of DGS , VCCS , OSHA , NFPA , building-code, or related requirements.
• OSHA 30-Hour Construction certification. Candidates without the certification must complete the course within six months of hire.

Operation of a State Vehicle

Operation of a State Vehicle Yes

Supervises Employees

Supervises Employees No

Required Travel

Travel will be required between college campuses and locations.

Posting Number

Posting Number WGE_3494P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 10/02/2026

Job Close Date

Job Close Date 10/18/2026

Open Until Filled No

Agency Website

Agency Website www.reynolds

Contact Name

Email

Email [e-mail]

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).