Facilities Assistant

Parexel International Corporation; King of Prussia (Montgomery County); On-site; USD 35,000 - 55,000; Full time

Job summary

An exciting opportunity awaits for a Facilities Assistant to join a dynamic team within a forward-thinking organization. This role emphasizes excellent communication and strong administrative skills, making it essential for ensuring smooth operations. You will engage with clients and management, assist with corporate events, and contribute to a positive workplace environment. If you thrive in a fast-paced setting and are eager to make a difference, this position offers a chance to shine and grow within a supportive team. Join a company that values service orientation and teamwork, and help create a welcoming atmosphere for all.

Qualifications

• Proven experience in customer service with strong administrative skills.
• Excellent communication skills in writing and verbally.

Responsibilities

• Contact with landlord/building management for troubleshooting.
• Participate in planning and coordination of corporate events.

Skills

Customer Service

Administrative Skills

Interpersonal Skills

Microsoft Office

Organizational Skills

Communication Skills

Education

High School Education

Tools

Oracle

Job description

An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team.

Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you!

This position will be based at Parexel's office Bio Park in Paris.

Key Accountabilities:

• Contact with landlord/building management for troubleshooting
• Reception cover as and when needed
• Special projects as needed, in co-operation with line manager
• Participate in planning and coordination of corporate events
• Participate in local meetings, follow up on actions with line manager
• Train and Trouble shoot Procurement System to maintain availability of supplies needed
• Courier labels for interoffice mail and scheduled deliveries
• Take on requestor/buyer role in Oracle
• Organization of disposal of confidential documents and recycling
• Creating purchase orders and processing invoices for payment
• Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)
• Assisting with office space and occupancy planning and internal moves

Skills, Knowledge and Experience:

• Proven experience in the field of customer service together with strong administrative skills
• High service orientation, client focused and a contributor to excellent customer service
• Able to work well at part of a team and the ability to work well on own initiative
• Excellent interpersonal skills, highly motivated and a self-starter
• Ability to represent PAREXEL to clients in a positive and professional manner
• Demonstrate knowledge in organizational issues and administrative matters
• Ability to organize efficiently, ability to understand complex organizational relationships
• Ability to work creatively in a fast-paced environment
• Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.
• Ability to work in full respect to existing SOPs, policies and procedures.

Education:

• High School Education

Language

• Fluent in French & English both written and spoken