On-Site Project Coordinator

Faith Technologies Inc; Menasha (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package

Career path development

Merit-based compensation

Job summary

Faith Technologies Inc in Wisconsin is seeking a Project Coordinator to support Project Managers and field personnel. The role requires proficient PC skills, MS Office, and basic electrical/construction knowledge.

Responsibilities include entering job data in the accounting system, processing contracts and billings, assisting with staffing, permits, and reporting. Monday–Friday, 7 AM–5 PM with potential overtime; on-site at a construction/engineering environment.

Qualifications

• Must have 3–6 months of administrative experience.
• Must have 1–2 years of administrative experience.
• Basic knowledge of the electrical trade and/or construction preferred.
• Travel: None.
• Work schedule: 7 AM–5 PM, Mon–Fri; overtime possible.

Responsibilities

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings.
• Processes final billings.
• Performs A/R collection calls for PM billings as needed.
• Assists with staffing construction projects and coordination.
• Obtains permits and performs related paperwork.
• Prepares various reports (job cost, WIP, A/R, time cards).
• Receives and supports reception/phone coverage as needed.

Skills

Administrative experience

Electrical/construction knowledge

Education

Associate Degree

High School Diploma or GED

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care.

The Project Coordinator provides overall assistance to the Project Manager(s) and field personnel. The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, and basic knowledge of electrical trade and/or construction is preferred.

Minimum Requirements

• Education: Associate Degree
• Experience: 3 to 6 months of administrative experience
• Education: High School Diploma or GED
• Experience: 1 to 2 years of administrative experience
• Basic knowledge of the electrical trade and/or construction is preferred
• Travel: None
• Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required.

Key Responsibilities

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings.
• Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Obtains permits and other miscellaneous items.
• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees.
• May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch.
• May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.
• The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described.
• It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.
• Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.

Employment is contingent upon successfully passing a background and drug test

Faith Technologies Incorporated™ (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today. Our organization is intentionally structured to create comprehensive efficiencies, deep expertise and continuous innovation, bringing together the strengths of our brands under the unified market presence of FTI. For more information, visit faithtechinc.com.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish)