Facilities Administrative Student Assistant

Colorado Mesa University; Grand Junction (CO); On-site; USD 38,000 - 48,000; Full time

Job summary

Colorado Mesa University in Grand Junction is seeking a Facilities Administrative Assistant to support utility invoice data entry, filing, labeling, and documentation, ensuring accuracy and consistency in campus records.

You will assist walk-in visitors, coordinate operations, maintain spreadsheets, and provide department-wide support to the Labor Trades Manager, contributing to a responsive and reliable facilities team.

Qualifications

• Utility Invoice Data Entry: accurately enter utility invoice data into designated spreadsheets and systems.
• File organization: label and maintain utility invoice files according to filing procedures.
• Process documentation: develop and maintain procedures for invoice data entry and filing.
• Administrative and Customer Service Support: assist the Facilities Administrative Assistant with visitor support, reservations, and customer-facing duties.
• Additional Departmental Support: assist the Labor Trades Manager with various tasks.

Responsibilities

• Enter utility invoice data into spreadsheets and systems with accuracy.
• Organize and label invoice files for easy retrieval.
• Create and maintain standard operating procedures for data entry and filing.
• Assist visitors and coordinate reservations and vehicle returns.
• Support the Labor Trades Manager with department tasks.

Skills

Data entry

Administrative support

Customer service

Recordkeeping

Attention to detail

Education

High school diploma

Tools

Excel

Job description

FLSA Status:
United States of America (Non-Exempt)

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.

From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.

Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

Colorado Mesa University Core Values

• Love - Extending oneself for nurturing the growth of self and others
• Dignity - Respecting the intrinsic value of each person and believing that others act from afoundation of goodwill
• Courage - Taking risks in the pursuit of new possibilities
• Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open tothe input of others
• Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuingOpportunity
• Curiosity - Cultivating awe and exploring the unknown
• Power - The strength to act collaboratively with individual agency to achieve our goals

JOB DESCRIPTION

• Utility Invoice Data Entry: Accurately enter utility invoice information into designated spreadsheets and systems, ensuring data accuracy.
• Utility Invoice File Organization and Labeling: Organize, label, and maintain utility invoice files according to established filing procedures to ensure accurate recordkeeping and easy retrieval.
• Process Documentation: Develop and maintain written procedures for utility invoice data entry, file organization, and labeling to ensure consistency and accuracy.
• Administrative and Customer Service Support: Assist the Facilities Administrative Assistant with customer service responsibilities, including assisting walk-in visitors, coordinating reservation and vehicle returns, and performing other customer-facing duties as assigned.
• Additional Departmental Support: Assist the Labor Trades Manager with

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.