Facilities Administrative Student Assistant

Colorado Mesa University; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

Colorado Mesa University is seeking a detail-oriented Administrative Support role to manage utility invoice data entry and file organization across campus facilities operations. The position involves entry accuracy, documentation, and customer service duties in a collaborative university environment.

Based in Grand Junction, CMU offers opportunities to contribute to essential facilities management and support the Labor Trades Manager while ensuring records are precise and accessible for campus

Qualifications

• Utility Invoice Data Entry: Accurately enter utility invoice information into designated spreadsheets and systems, ensuring data accuracy.
• Utility Invoice File Organization and Labeling: Organize, label, and maintain utility invoice files according to established filing procedures to ensure accurate recordkeeping and easy retrieval.
• Process Documentation: Develop and maintain written procedures for utility invoice data entry, file organization, and labeling to ensure consistency and accuracy.
• Administrative and Customer Service Support: Assist the Facilities Administrative Assistant with customer service responsibilities, including assisting walk-in visitors, coordinating reservation and vehicle returns, and performing other customer-facing duties as assigned.
• Additional Departmental Support: Assist the Labor Trades Manager with Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Enter utility invoice data into designated spreadsheets and systems.
• Organize and label utility invoice files for easy retrieval.
• Create and maintain written procedures for entry and filing.
• Provide administrative and customer service support to the Facilities Administrative Assistant and visitors.
• Support the Labor Trades Manager with departmental tasks.

Skills

Data entry accuracy

Customer service

Administrative support

Organizational skills

Communication

Tools

Microsoft Excel

Recordkeeping systems

Job description

FLSA Status: United States of America (Non-Exempt)

SECTION I - OUR VALUES

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea. From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement. Inspired by the soul of the West—the spirit that our region embodies, we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

Colorado Mesa University Core Values

• Love - Extending oneself for nurturing the growth of self and others
• Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
• Courage - Taking risks in the pursuit of new possibilities
• Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others
• Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
• Curiosity - Cultivating awe and exploring the unknown
• Power - The strength to act collaboratively with individual agency to achieve our goals

JOB DESCRIPTION

• Utility Invoice Data Entry: Accurately enter utility invoice information into designated spreadsheets and systems, ensuring data accuracy.
• Utility Invoice File Organization and Labeling: Organize, label, and maintain utility invoice files according to established filing procedures to ensure accurate recordkeeping and easy retrieval.
• Process Documentation: Develop and maintain written procedures for utility invoice data entry, file organization, and labeling to ensure consistency and accuracy.
• Administrative and Customer Service Support: Assist the Facilities Administrative Assistant with customer service responsibilities, including assisting walk-in visitors, coordinating reservation and vehicle returns, and performing other customer-facing duties as assigned.
• Additional Departmental Support: Assist the Labor Trades Manager with Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.

A comprehensive university in Grand Junction, Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus. As western Colorado’s largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its technical college, CMU Tech, and via online offerings. Colorado Mesa University serves as the primary intellectual and cultural center of western Colorado and promotes the exchange of ideas that are of regional, national, and international importance. Founded in 1925, it is a dynamic university enrolling 10,000 students at the associate, baccalaureate, and graduate levels. At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they will encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that supports students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands. The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you will not have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs, and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, rafting, and a mountain resort that’s less than 45 minutes from campus for skiing, snowboarding, and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado’s best kept secrets.