Facilities Operations & Data Admin Assistant (Student)

Colorado Mesa University; Grand Junction (CO); On-site; USD 38,000 - 48,000; Full time

Job summary

Colorado Mesa University in Grand Junction is seeking a Facilities Administrative Assistant to support utility invoice data entry, filing, labeling, and documentation, ensuring accuracy and consistency in campus records.

You will assist walk-in visitors, coordinate operations, maintain spreadsheets, and provide department-wide support to the Labor Trades Manager, contributing to a responsive and reliable facilities team.

Qualifications

• Utility Invoice Data Entry: accurately enter utility invoice data into designated spreadsheets and systems.
• File organization: label and maintain utility invoice files according to filing procedures.
• Process documentation: develop and maintain procedures for invoice data entry and filing.
• Administrative and Customer Service Support: assist the Facilities Administrative Assistant with visitor support, reservations, and customer-facing duties.
• Additional Departmental Support: assist the Labor Trades Manager with various tasks.

Responsibilities

• Enter utility invoice data into spreadsheets and systems with accuracy.
• Organize and label invoice files for easy retrieval.
• Create and maintain standard operating procedures for data entry and filing.
• Assist visitors and coordinate reservations and vehicle returns.
• Support the Labor Trades Manager with department tasks.

Skills

Data entry

Administrative support

Customer service

Recordkeeping

Attention to detail

Education

High school diploma

Tools

Excel

Job description

Colorado Mesa University in Grand Junction is seeking a Facilities Administrative Assistant to support utility invoice data entry, filing, labeling, and documentation, ensuring accuracy and consistency in campus records.

You will assist walk-in visitors, coordinate operations, maintain spreadsheets, and provide department-wide support to the Labor Trades Manager, contributing to a responsive and reliable facilities team.