Facilities Administrative Specialist

OKEECHOBEE COUNTY; Okeechobee (FL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

OKEECHOBEE COUNTY is seeking an organized Administrative Assistant to support Facilities Maintenance and Administrative Services with clerical tasks, data entry, scheduling, and document preparation.

You will greet the public, handle inquiries, file records, process forms, and perform light bookkeeping. A high school diploma and three years of secretarial experience are required; Notary Public is preferred.

Qualifications

• Organizing and coordinating skills.
• Ability to create, compose and edit written materials.
• Knowledge of county government organization and services.
• Ability to follow specific instructions and procedures.
• Operate office equipment (typewriter, PC, Dictaphone, copier).
• Ability to work under pressure with short deadlines.
• Records maintenance skills.
• Public relations skills.
• Ability to maintain confidentiality of records and information.
• Ability to perform simple accounting procedures.

Responsibilities

• Performs a wide variety of typing assignments; drafts, edits and prints letters, tables and reports.
• Greets and directs the public; routes inquiries and maintains logs.
• Serves as liaison with other departments on administrative matters.
• Sorts and distributes mail; handles routine inquiries and copies.
• Maintains files, records and documents.
• Arranges meetings, schedules appointments and interviews.
• Orders and stocks office supplies.
• Performs basic bookkeeping duties and cash receipt activities.
• Performs other duties as assigned by the Administrative Services Director.
• May serve as essential during declared disasters.

Skills

Organizing & coordinating

Written communication

Public relations

Confidentiality

Simple accounting

Office equipment operation

Communication (oral)

Ability to follow instructions

Pressure handling

Records maintenance

Education

High school diploma or equivalent

Three years secretarial/administrative experience

Notary Public

Tools

Typewriter

PC

Dictaphone

Copier

Job description

OKEECHOBEE COUNTY is seeking an organized Administrative Assistant to support Facilities Maintenance and Administrative Services with clerical tasks, data entry, scheduling, and document preparation.

You will greet the public, handle inquiries, file records, process forms, and perform light bookkeeping. A high school diploma and three years of secretarial experience are required; Notary Public is preferred.