Facilities Administrative Lead - Budget, Invoicing & PM

Portage County; Stevens Point (WI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Vacation - available on day one

Health insurance - two plan options

Wellness incentive program

Job summary

Portage County is seeking an Administrative Associate IV to support the Facilities Director with procurement, invoicing, budget tracking, and data reporting across 10 locations and 260 readers. The role handles audits, security file maintenance, and process improvements.

The ideal candidate will have a high school diploma with at least 1 year of admin experience, strong Excel/Word/Access skills, and valid driver’s license.

Qualifications

• High school diploma or equivalent with a minimum of 1-year experience in an Administrative Assistant level position, with emphasis on financial and analysis of data.
• Proficiency in Excel, Word, Access and Microsoft Office; knowledge of Munis (ERP) preferred but not required.
• Must have a valid driver's license and access to an insured vehicle.

Responsibilities

• Schedule and monitor preventive maintenance program.
• Monitor work orders and repairs requested by other departments.
• Maintain inventory by checking stock and placing orders.
• Process service invoices with department approvals and contact vendors as needed.
• Maintain security files for DSX system across multiple locations and readers.
• Compile financial and narrative reports on budget line items and assist with the annual budget.

Skills

Data analysis

Budget management

Communication

Education

High school diploma or equivalent

Tools

Excel

Word

Access

Microsoft Office

Job description

Portage County is seeking an Administrative Associate IV to support the Facilities Director with procurement, invoicing, budget tracking, and data reporting across 10 locations and 260 readers. The role handles audits, security file maintenance, and process improvements.

The ideal candidate will have a high school diploma with at least 1 year of admin experience, strong Excel/Word/Access skills, and valid driver’s license.